Office Manager

AutoNation is one of the largest automotive retailers in the United States, offering innovative products, exceptional services, and comprehensive solutions, empowering our customers to make the best decisions for their needs. With a network of dealerships nationwide strengthened by a recognized brand, we offer a wide variety of new and used vehicles, customer financing, parts, and provide expert maintenance and repair services. Through DRV PNK, we have raised over $40 million for cancer-related causes, demonstrating our commitment to making a positive difference in the lives of our Associates, Customers, and the communities we serve.

So what do you say? Are you ready to be part of something big?

Job Description Summary
We are seeking an organized, detail-oriented, and proactive Office Manager to join our growing auto finance business unit within AutoNation. As the Office Manager, you will oversee day-to-day administrative operations, ensure the smooth running of the office environment, and support our team to enhance productivity. The ideal candidate will be a strong communicator with a customer-focused mindset and the ability to handle multiple tasks efficiently.

Office Operations Management:

• Oversee and manage daily office activities, ensuring a clean, organized, and professional environment.
• Monitor office supplies and inventory, ensuring adequate stock levels, and placing orders as needed.
• Manage office equipment and coordinate maintenance or repairs when necessary.
• Landlord Management.

Administrative Support:

• Assist with administrative duties such as filing, scheduling meetings, managing calendars, and responding to emails.
• Prepare and distribute internal communications, reports, and other business documents.
• Handle incoming calls, mail, and other correspondence, directing inquiries to appropriate personnel.

Team Coordination:

• Coordinate and assist in organizing meetings, events, and team-building activities.
• Liaise with other departments to ensure smooth office operations and effective communication.
• Provide support for onboarding new employees, including setting up workstations, equipment, and training materials.

Customer Service:

• Provide a high level of customer service by managing inquiries and requests from clients, partners, and vendors.
• Address client concerns, escalations, and requests in a timely and professional manner.

Compliance & Documentation:

• Ensure that office operations comply with industry regulations and company policies.
• Maintain and organize financial documents, contracts, and other critical records, ensuring data privacy and security.

HR & Payroll Support:

• Assist attendance tracking, and HR-related documentation.
• Help with recruitment tasks, including posting job openings and coordinating interviews.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• Minimum of 3 years of experience in office management or administrative support, preferably in a finance or banking environment.
• Strong organizational skills with the ability to multitask and prioritize.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent written and verbal communication skills.
• High level of professionalism and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of auto finance industry or financial services is a plus.

Physical Requirements:

• Ability to sit for long periods, perform desk duties, and occasionally lift or move office supplies or equipment.

Exciting Benefits and Perks Await You:

• Competitive compensation and 401k matching

• Enjoy a healthy work-life balance with insurance plans (health, dental, vision) and maternity benefits.

• Associate purchase and discount programs for new and pre-owned vehicles, services, parts, collision, accessories, and AutoGear

• Access amazing deals and discounts through YouDecide, a website with offers from top providers and retailers

• Join our DRVPNK mission to raise and donate millions of dollars to cancer research and treatment, partnering with cancer charities n