Aquatics Coordinator - Palo Alto
Buffalo Wild WingsAbout the role
The Aquatics Coordinator supports the effective administration of aquatic programs by focusing on scheduling, staff coordination, compliance, and customer service. This role ensures that all aquatic programs run smoothly through detailed planning, documentation, and communication. The coordinator assists in managing certifications, registrations, program data, and communication with families.
SALARY RANGE: $25.00 - $27.00/hour
ESSENTIAL FUNCTIONS:
- Provide high-quality customer service to members, participants, and families.
- Manage swim lesson and aquatic program registrations; process rosters and waitlists.
- Maintain up-to-date staff records including certifications, training logs, and timekeeping.
- Support the development of staff schedules; track shift coverage and attendance.
- Prepare internal communications, program updates, and participant notifications.
- Maintain accurate records of incidents, attendance, pool schedules, and usage.
- Order and track inventory of supplies and equipment; process purchase requests.
- Coordinate communication with parents and members regarding class information, cancellations, or make-ups.
- Assist with planning and coordination of aquatic special events or seasonal promotions.
- Provide administrative support for audits, safety reviews, and compliance documentation.
- Complete required abuse prevention training.
- Supervise high-risk activities responsibly and report any unsafe or inappropriate behavior.
- Follow mandated reporting laws for suspected abuse.
- Performs other duties as assigned.
- Other duties and responsibilities assigned by supervisor.
PHYSICAL DEMANDS:
- Visual and auditory ability to observe and to respond to critical incidents and the physical ability to act swiftly in an emergency situation.
- Ability to lead and interact in group activities and perform related physical skills.
- Ability to stand, walk, sit, stoop, kneel, or crouch. Ability to climb, push, and pull.
- Ability to lift and carry objects up to 20 pounds
- At least 1 year of administrative experience.
- Strong organizational and computer skills.
- Excellent computer skills.
- Effective communication abilities and interpersonal skills.
- Ability to engage positively with staff, participants, and parents.
- Currently certified in CPR/AED and first aid, or be certified within 30 days of hire.
YMCA COMPETENCIES:
Volunteerism: Engages volunteers and promotes social responsibility at all levels of the organization.
Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community.
Communication & Influence: Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y's cause.
Inclusion: Values all people for their unique talents and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence.
Critical Thinking & Decision Making: Makes informed decisions based on logic, data, and sound judgement.
Program/Project Management: Ensures program or project goals are met and intended impact occurs.
Emotional Maturity: Demonstrates ability to understand and manage emotions effectively in all situations.
Apply for this role
Generate a tailored application kit with a matched cover letter, interview prep, and CV highlights — in under 60 seconds.
Apply Now →Generate Application KitFree account required — sign up in 30s