DOC Sheridan CC Office Specialist

PositionTitle : Office Specialist, Opt 2 (Upward Mobility)

Agency :  Department of Corrections 
Closing Date/Time: 07/18/2024 11:59 p.m.
Salary:   Anticipated Starting Salary (Effective 7/1/24) $4,412 a month; Full Range $4,412 - $5,951 a month.  
Job Type:   Salaried 
County:   Knox  
Number of Vacancies:   1  
Plan/BU:   RC028   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Posting Identification Number  39545

 

Position Overview

The Office Specialist position will serve as the facility coordinator for the Rasho, Lippert, Holmes, and other forthcoming lawsuit agreements.  This position will work closely with the facility’s health care and mental health departments to gather and keyboard information for multiple reports and databases.  This position requires accuracy and strict attention to detail.  The position will be responsible for communication with internal and/or external auditors and legal entities.  A background in policy and procedure, as well as working knowledge of the Americans with Disabilities Act, would be a plus for our ideal candidate.  Previous experience working in a health care or mental health facility is preferred.  The ideal candidate would be a self-motivated, task oriented, and organized individual with strong interpersonal and communication skills.  We are looking for an energetic and dedicated candidate that is seeking to be an integral part of our team, a candidate that can be trusted to display professionalism, integrity, civility, transparency, accountability, and responsiveness in all actions.  We encourage all qualified individuals to apply.

Job Responsibilities

1. Plans, assigns, and reviews activities for several lawsuits, to include but not limited to Rasho v.Jeffreys, Lippert v. Jeffreys, Holmes v. Baldwin and any other agreements which might be forthcoming.
2. Responds to inquiries requiring knowledge of agency operations and programming as it relates to various topics required by the individual settlement agreements.
3. Works with and collaborates information gathered from other sources, to be combined in various MicroSoft Word and Excel documents and databases.
4. Assists in scheduling assessments and appointments for the individuals in custody to whom are identified as part of the various settlement agreements, to ensure proper follow up and compliance of care.
5. Coordinates efforts with other staff and reviews information in support of the Americans with Disabilities Act (ADA).
6. Meets with individuals in custody who request assistance in their daily activities and refers to the facility medical director for assessment.
7. Serves as a member of the internal facility review team, conducting facility reviews in an accurate and timely manner.
8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development e