Compliance Assistant/Project Administrator (AEC Industry)

Job Description

Moody Nolan seeks an experienced administrative professional to join the growing Moody Nolan team. The Project Administrator/Compliance Assistant provides project, administrative, compliance and organizational support. This fast-paced position encompasses a wide range of responsibilities and requires a dynamic administrative professional who is ready to take on a challenge.

Responsibilities:

• Provides administrative support to keep the office running smoothly, including maintaining office supplies, answering phones, managing incoming and outgoing packages, and staffing the front desk.
• Works with our certifications team to keep us up to date with our business licenses
• Supports construction administration process by logging RFIs and submittals, tracking RFI response deadlines, and typing field notes.
• Collaborates with Project Managers to enter and track projects in Deltek Vantage Point project management software.
• Coordinates travel arrangements for the office including reservations and trip agendas.
• Sometimes requires evening or weekend work and may involve some overnight or local travel. Reliable transportation required.
• Processes consultant and vendor invoices including coding, project manager approval, submission, and coordinating payment.
• Supports Business Development efforts through online opportunity research, meetings scheduling, preparing forms, and attending pre-proposals meetings.

Qualifications:

• Prior experience in Construction, Engineering, or Architecture Industry (strongly preferred)
• Compliance history (strongly preferred)
• Notary (nice to have)
• Exceptional verbal and written communication skills
• Proficiency in Microsoft Excel, Word, and Outlook
• Ability to learn proprietary software – including AIA Contract
• Previous experience in a high traffic administrative position (preferred)
• Bachelors’ degree from an accredited four-year college (preferred)
• Prior Deltek experience a plus