APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The College of Information Sciences and Technology seeks an Administrative Assistant, Intermediate Support. This position reports directly to the Dean’s Office Supervisor. It is responsible for supporting the dean’s suite’s daily operations while providing high-level administrative, financial, and event support. Due to the sensitive nature of some issues handled in the dean’s office, confidentiality is essential. 

The ideal candidate will be familiar with executive-level office responsibilities and University faculty affairs guidelines and procedures. They will be capable of simultaneously handling multiple tasks and working with direction from the Dean’s Office Supervisor.
 

Key responsibilities of the position include:

• Provide high-level administrative support to the dean and associate deans as part of our centralized support structure, with tasks including the management of calendars, meeting preparation, travel arrangements, special projects, etc.

• Provide support to the faculty affairs processes that the dean’s office oversees.

• Support faculty searches in coordination with the Human Resources team. Assist faculty in hiring postdoctoral scholars, part-time employees, interns, and visiting scholars—process visa forms for any international hires.

• Collaborate with college leadership to systematically review and revise administrative guidelines and internal procedures as needed.

• Work closely with the college’s Finance Office and assist in processing Workday forms and approvals—Collate college-wide data for presentations to the college advisory board and other committees.

• Work collaboratively with the dean’s office administrative team to establish best practices, standardized procedures, and priorities for supporting the dean and associate deans and to ensure reception area coverage, general office maintenance, etc.

• Coordinate events such as seminars, workshops, retreats, and/or other planned events supporting the associate deans.

Successful candidates will exhibit the following:

• Excellent interpersonal and communication skills and an ability to work with confidential information.

• An understanding of University faculty affairs guidelines and procedures.

• Exceptional collaborative and organizational skills.

• An appreciation for professional development and professionalism in the work environment.

• Ability to prioritize, monitor deadlines, and coordinate several projects simultaneously, both independently and for the team.

• Willingness to embrace new opportunities and challenges.

• Advanced skills in MS Office,