Curricular Affairs Administrative Assistant - Dean's Office

General Information

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Work Location: Los Angeles, USA Onsite or Remote Flexible Hybrid Work Schedule Monday-Friday, 8:00am - 5:00pm Posted Date 04/14/2025 Salary Range: $29.42 - 42.14 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 23931

Primary Duties and Responsibilities

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The Administrative Assistant for the Curricular Affairs Office within the David Geffen School of Medicine (DGSOM) at UCLA functions as the primary contact for medical students participating in educational programs and for faculty teaching at DGSOM. This position requires primarily on-site presence, with occasional opportunities for remote work. The Curricular Affairs Office coordinates and delivers educational and training activities for 700+ medical students annually.

The Administrative Assistant for Curricular Affairs will assume effective leadership in facilitating resolution of concerns and complaints, ensuring best customer service is consistently provided to students, faculty, and staff. They will support the enrollment, orientation, assessment, and curricular programming efforts by effectively triaging and engaging them through various communication channels, including in-person contact, phone calls, and emails. They will follow guidelines and office protocol established by the Dean/Director of Curricular Affairs to effectively triage and manage a variety of situations and assist in program administration in a very busy Curricular Affairs Office.  In addition, this position, in partnership with faculty and Curricular Affairs Leadership, plays a key role in ensuring all aspects of the medical education curriculum and assessment are delivered in the highest quality fashion, and ensuring that they are delivering outstanding customer service to faculty, staff and students.

Salary Range: $29.42 - $42.14 Hourly

Job Qualifications

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All Required:

• Communicate clearly and distinctly in person, over the telephone, and over email using appropriate grammar and vocabulary to share and obtain information with people from diverse social, economic and cultural backgrounds, to convey complex problems in both formal and informal situations.
• Advanced organizational skills to ensure a workable, efficient workspace and accomplish established objectives.  Ability to accept directions from supervisors and act promptly.  Ability to set priorities, complete assignments, coordinate Center’s needs and respond to changing priorities and deadlines i