AP Senior Specialist (Temp)

Job Description:

TransMedics is looking for an experienced Accounts Payable (AP) Specialist with a proven track record of processing high quality transactions through reliable procedures, processes and systems.  A strong technical background and experience in AP accounting is required.  This role is responsible for driving process improvements, maintaining strong vendor relationships, and ensuring compliance with company policies and regulatory requirements.  The ideal candidate will bring leadership expertise, a problem-solving mindset, and a focus on operational excellence to ensure timely and accurate AP operations that support the company’s financial health.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Accounting from initiation to reporting and validation for purchase transactions including, but not limited to,operating expenses, capital expenditure, and prepayments.
• Completely and accurately record supplier invoices for purchase order and non-purchase order type invoices including inventory and non-inventory items for goods and/or services.
• Resolve purchase order, contract, invoice, or payment discrepancies and documentation with the help of procurement and manufacturing teams.
• Completely and accurately process employee and non-employee expense reports to ensure timely reimbursement.
• Completely and accurately record credit notes in supplier accounts for returns and adjustments.
• Collaborate with procurement and manufacturing teams to understand vendor payment terms and strategy.
• Perform periodic personal self-checks to ensure complete processing of obligations e.g. invoices, quotes, pro-formas etc.
• Ensure transactions are recorded in the appropriate period based on invoice date and receipt transactions.
• Charge expenses to General Ledger accounts and cost centers after analyzing invoices, pro-formas, quotes, expense reports etc.
• Identify efficiency opportunities, assist with implementation of system upgrades, and initiate process improvements in partnership with cross functional teams.

BACKGROUND AND QUALIFICATIONS:

• 2+ years of experience performing AP transaction processing
• Strong attention to detail with a track record of accuracy
• High level of organizational skills to track and follow-up on open items appropriately
• Multi-company and multi-currency environment would be advantageous
• Knowledge and understanding of transaction processing in an ERP-based accounting environment
• Strong interpersonal, verbal and written communication skills
• Experience with manufacturing, medical devices, hi-tech would be a plus
• Positive disposition to new ideas and alternative approaches to solutions; hold a continuous improvement mindset
• Willing to be held accountable for deliverables
• Must be highly organized and with proven ability to handle multiple projects and changing priorities
• Team player willing to learn new areas and assist team members as needed

PREFERRED QUALIFICATIONS:

• Experience in the healthcare, life sciences, or medical technology industry.
• Familiarity with SOX compliance and other regulatory requirements.
• BS in Accounting, Finance or Business or equivalent combination of education and experience a plus
• Excellent communication and relationship-building skills to engage effectively with internal and external stakeholders.

Every Organ Wasted is a Life Not Saved.

TransMedics, Inc. is a commercial-stage medical technology company transforming organ transplant therapy for patients worldwide. Our mission is to help save more patients’ lives by increasing access to viable donor organs for those who are awaiting an organ transplant. To accomplish this mission, we partner closely with transplant stakeholders worldwide and help expand their access to healthy donor organs, while delivering the highest quality technology, service, clinical care and outcomes.

Driven by a passion for improving patient care, we make the impossible possible and keep our employees at the center of everything we do. Together, we strive to enhance the quality of life for transplant recipients and their families, fostering hope and healing in the journey toward better health.

Transform your future at TransMedics, Inc. 

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