Executive Assistant to Founder and CEO

The Company  
Cover Genius is a Series D insurtech that protects the global customers of the world’s largest digital companies including Booking Holdings, owner of Priceline, Kayak and Booking.com, Intuit, Uber, Hopper, Ryanair, Turkish Airlines, Descartes ShipRush, Zip and SeatGeek. We’re also available at Amazon, Flipkart, eBay, Wayfair and SE Asia’s largest company, Shopee. Our partners integrate with XCover, our award-winning insurance distribution platform, to embed protection for millions of customers worldwide each year. Our team and products have been recognized with dozens of awards including by the Financial Times which ranked Cover Genius as the #1 fastest-growing company in APAC in 2020. Our diverse team across 20+ countries and many language groups commit itself to diverse cultural programs, in particular “CG Gives” which makes social entrepreneurs out of us all and funds development initiatives in global communities.
Our People areBold, Authentic, Purposeful and Inspired
Our People are notPerfect, Traditional, Complacent or Cautious
About the Role
As an Executive Assistant on our Leadership Support Team, you will own the critical function of facilitating efficient and effective daily operations for the CEO. This role involves direct interaction with internal and external stakeholders to ensure seamless executive support.
To drive success in this role, you will have proven experience in a similar capacity, supporting C-level executives. As the Executive Assistant, you will manage complex scheduling, handle confidential communications, and assist with strategic projects. Regular collaboration with executive, administrative, and operational teams will be key in ensuring streamlined processes and effective management of the CEO’s commitments.

What will your day look like? You will...

• Calendar Management: Manage the CEO's calendar efficiently, scheduling and coordinating meetings, appointments, and travel arrangements.
• Communication: Serve as the primary point of contact for internal and external communications on behalf of the CEO, including screening and prioritizing emails, phone calls, and other correspondence.
• Meeting Preparation: Prepare agendas, presentations, and briefing materials for meetings, ensuring the CEO is well-prepared and informed.
• Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, transportation, and visas, while optimizing for efficiency and cost-effectiveness.
• Administrative Support: Provide administrative assistance such as expense management, document preparation, filing, and maintaining organizational systems.
• Relationship Management: Build and maintain relationships with key stakeholders, including executives, clients, partners, and investors, on behalf of the CEO.
• Project Assistance: Assist the CEO in managing various projects and initiatives, including research, data analysis, and project coordination.
• Board Paper Management: Prepare and distribute materials for board meetings, ensuring timely and accurate delivery of information to board members.
• Personal Assistance: Provide personal assistance to the CEO as needed, including managing personal appointments, errands, and other tasks.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.

To help us level up, you'll ideally have:

• Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.
• Minimum of 8 years of relevant experience in an executive support role.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong communication and interpersonal skills, enabling professional interaction with a wide range of stakeholders.
• Bachelor's degree in a relevant field; a postgraduate degree and/or record of academic achievement is also desirable.

To be successful, you'll bring:

• High degree of professionalism, integrity, and discretion in handling confidential information.
• Flexibility to adapt to changing priorities and the ability to work outside regular business hours when necessary.
• Robust