Development Administrative Assistant

Summary:

The primary role of the Development Assistant is to provide high-level support for corporate development activities such as preparing mailers and payments, ensuring timely execution of critical documents, maintaining internal databases, overseeing compliance filings, and filing documents for recording, among other day-to-day administrative support duties.

This role requires a strong level of professionalism, excellent communication skills, and the ability to exercise sound judgement and maintain confidentiality. The Development Assistant is a driven, organized, and communicative individual that thrives in a fast-moving environment. Administrative and operational support activities are subject to change as directed.

Essential Job Functions:

·         Develop, implement, and maintain document control processes and record filing system to ensure accurate and efficient filing, retrieval, and archival of development related records

·         Provide responsible and efficient cross functional administrative support to the permitting and real estate, land acquisition, developers, and/or other team leaders as needed

·         Draft, format, edit, proofread, and manage documents, spreadsheets, PowerPoint presentations, etc.

·         Draft routine business correspondence, forms, and documents under the supervision of the Senior Director, Land & Permitting and/or Chief Development Officer

·         Prepare, organize, and process invoices, check requests, and other reimbursement requests in a timely manner

·         Submit documents for recording to county recorder or clerk offices

·         Work with Contract Administration to document and transfer development documents into our Contract Management software

·         Contribute to a collaborative, high-performance team culture focused on accountability, growth, and continuous improvement

·         Plan and organize Development team events

·         Other general administrative assistant duties and special projects as needed

Supervisory Responsibilities: None

Required Qualifications:

·         Ability to maintain the highest level of confidentiality regarding project information, contract details, and other sensitive matters

·         Familiarity with maintaining both hard copies and digital files of executed purchase and lease documents (e.g., purchase option agreements, leases, amendments, easements, estoppels, notices) or other closing documents

• Excellent organizational and planning skills, with a strong attention to detail
• Familiarity with document retention standards for real estate transactions
• Strong verbal and written communication skills
• Comfortable adapting to shifting priorities and working under pressure
• Proactive problem solver who can identify inefficiencies and offer solutions
• Advanced knowledge of MS Office and Excel, including, but not limited to, managing databases and the ability to use the mail merge functionality
• Knowledge of commercial real estate terminology and related tasks
• Experience in the renewable energy development space and/or real estate industry is a plus
• Professional, reliable, trustworthy, adaptable, and able to learn new skills quickly
• 4+ years of experience supporting development and/or real estate administrative tasks