Executive Assistant

Description

Susan B. Anthony Pro-Life America (SBA) is the largest pro-life political organization in the country with a nationwide network of more than 1 million Americans. We combine politics with policy, investing heavily in voter education to ensure that pro-life Americans know where their lawmakers stand on protecting the unborn, and in issue advocacy, advancing pro-life laws through direct lobbying and grassroots campaigns.

The Executive Assistant supports the President and works alongside the Senior Executive Assistant to provide administrative and programmatic support. This is a highly confidential and fast-paced role that focuses on providing administrative support.

This is a full-time position headquarter in our Arlington, VA office. This role will work directly with the President of SBA Pro-Life America, and will be mentored by and supervised by the Senior Executive Assistant.

Essential Functions: 

• Provide high-level support to the President in daily administrative duties including, but not limited, to preparing materials for daily meetings, reconciling expenses, and provide meeting support (such as task tracking, meeting minutes, etc.)
• Record all communication with donors in the CRM.
• Propose travel and draft itineraries for the President.
• Safeguard confidential information about the Organization, its donors, and all operational procedures and strategies.
• Serve as a liaison and support the President in providing accurate, well-researched information in a clear and concise manner.
• Assist in communicating the President’s message to employees within the Organization, and its donors.
• Employee will take on more responsibility during Senior Executive Assistant's maternity leave. 

Requirements

• The ideal individual must be able to adapt to changes and deal easily with managing unexpected events.
• Must be able to operate effectively as part of a team and independently.
• Excellent writing, editing, and grammatical skills.
• Possess high level of professionalism and confidentiality.
• Proficient in Microsoft Office Applications including Excel, PowerPoint, and Word.
• Must be pro-life.

Preferred Education/Experience

• Previous experience working on Capitol Hill, or in a fast-paced office environment preferred. 

  

Competencies

• Prioritization – employee should be able to prioritize the most important requests and needs to communicate urgency to the President, while proactively anticipate potential needs and make arrangements to address them beforehand.
• Trustworthy & Discrete – employee must handle and secure sensitive personal and financial information.
• Flexibility – employee must be comfortable with ever-evolving plans and projects and have the ability to pivot and improvise solutions.
• Problem Solver – Ability to manage and resolve personnel issues and provide solution to difficult situation, while to remaining calm under pressure and respond professionally with a service minded approach during times of uncertainty or stress.
• Adaptability – employee must be able to adapt to changes and deal easily with managing unexpected events. Multi-tasking and flexibility are a must.

Supervisory Responsibility

This position does not have any supervisory responsibilities.

Position Type/Expected Hours 

This position is a full-time position. Hours are typically 8:30 AM – 5:30 PM, Monday-Friday. Some weekend after-hours work will be required during busy times. This position requires the employee to respond to requests and inquiries outside of normal office hours via phone and email.

Travel

This position may require occasional travel for events in which the President requires a staff member to accompany her.

Benefits

SBA Pro-Life America offers a comprehensive benefit portfolio including health, dental, and vision insurance, 401K plan with employer match, life insurance policy, short-term and long-term disability coverage, free onsite parking, paid holidays, and paid time off.

Corporate Culture

SBA Pro-Life America has experienced tremendous growth over the last 10 years, and we are on track for even more growth in the coming years as we expand our programs and impact. The person who fills this position should model our core values of being sacrificial, ambitious, scrappy, and excellent team-player. Our employees are experts in their fields, hard workers, and are incredibly dedicated to ending abortion. They are team oriented with a sacrificial mindset to help one another in our shared mission. We leverage every available opportunit