Buyer SR

Position Description

Essential Duties and Responsibilities

• Lead the procurement process for the acquisition of goods and services, including construction, ensuring compliance and best value
• Serve as a liaison between campuses/departments and the Purchasing Department for purchases, including the Bond Program
• Qualify and evaluate firms proposing to provide services with respect to the Bond Program
• Collaborate with District personnel, vendors, and program manager(s) related to procurement
• Direct the district staff and bond program manager(s) involving procedural issues, documentation, work flow, protocol and reporting issues
• Manage sourcing within Construction Services for various contract forms and procurement methods and monitors compliance
• Implement assigned programs including interpretation of district policies and procedures, adherence to program processes and compliance with regulation
• Direct the organization and activities between departments, construction services, and procurement staff
• Respond to inquiries from employees/public (including TPIA requests) in an accurate, knowledgeable, efficient manner
• Coordinate procurement activities between Construction Services, Small Businesses, Legal Services, Real Estate & Leasing, External Legal Land Services, Property Management Firm(s), and Financial Services for Bond Program land acquisitions
• Collaborate with and assist program manager(s) in obtaining lien release, Certificate of Insurance and Bonds for construction contracts
• Authorize final closing of purchase orders after receiving notice of final payment from Accounting – Construction Services and other categories of purchasing
• Develop Board recommendations for all categories of purchasing, to include Construction Services, based on analysis of bid evaluations, ensuring accuracy, timeliness, and proper authorizations
• Serve as liaison with Technology for proper documentation related to Technology Bond Funds and any (E-rate related funding issues) and other documentation related to bond fund expenditures and/or financial participation
• Vendor Management - manage vendor performance

• Resolve disputed items/issues with contractors, consultants and staff
• Manage the procurement process, using a method prescribed by law, to include drafting specifications, conducting demonstrations/interviews, conducting bid openings, evaluating bids, negotiating, recommending award, contracting, and daily requisitioning. Responsible for knowing and executing processes for all facets of governmental procurement such RFP, CSP, RFQ, Quotes, EDGAR, E-Rate, Sealed Bid, and Cooperatives
• Respond to Internal Auditors, External Auditors and Fiscal Year-End Close Out Procedures for all categories of purchasing, including Bond Program and Construction Services
• Authorize purchases for all categories, including those associated with District’s Bond Program, and exercise accounting controls to ensure budgeted expenditures do not exceed amounts authorized within areas of responsibility
• Serve as Records Liaison for non-personnel, purchasing-related documents for Construction Services and all other categories of purchasing. Required to provide complete