Administrative Assistant - Lonoke Extension Center

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees.  The Division was established in 1959 and is headed by the Vice-President for Agriculture.  The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration.  As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. 

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Program & Employment Compliance at compliance@uada.edu.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

Department:

Crop Soil & Environmental Science * Newport Center Extension Weed Scientist

Department's Website:

uada.edu

Summary of Job Duties:

The Administrative Assistant is responsible for coordinating the various office duties below at the Lonoke Extension Center:

Job Duties:
25% Prepares and submits travel forms, expense reimbursements, time/leave reports, and online requisitions for invoice payments with specific funds for payment. Provides required documentation to expedite payments and reimbursements.

10% Keeps calendars for assigned faculty. Assists with arrangements for upcoming meetings, seminars and trainings and with the preparation of documents or materials that may be needed. Makes arrangements for meeting facilities, transportation, lodging, catering and/or meals.

30% Performs administrative duties for the Newport Extension Center as well as assigned state Extension faculty located at the Lonoke Extension and Research Center. Maintains knowledge and understanding of Division and Extension policies. Provides written and verbal responses to inquiries and interpret relevant institutional directives, policies and procedures to ensure consistent application by faculty and staff. Assists faculty with hiring procedures and act as liaison with Employment Manager and Administrative Assistant-ANR for compliance and processing of documents.

20% Assists faculty with departmental, grant and ADC funds by monitoring for accuracy and reviewing expenditures. Maintains confidential records on budget accounts, personnel, grants, payroll and salary information.

5% Assists assigned departments with inventory control of equipment. Orders and maintains sufficient stock of office supplies.

5% Maintains correspondence and subject matter files for assigned faculty. Answers phones, directing calls and responds to inquiries and requests for information. Processes incoming and outgoing mail. Handles routine correspondence.

5%