Senior Administrative Program Coordinator

Job Posting Title:

Senior Administrative Program Coordinator

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Hiring Department:

Population Research Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Jan 31, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

We are seeking a motivated and organized Senior Administrative Program Coordinator to support a multi-year fellowship program aimed at supporting educational leaders, alumni fellows, and partner school districts. This role involves managing the fellowship lifecycle, developing learning resources, coordinating events and virtual conferences, and supporting recruitment and stakeholder engagement. This position is currently funded for one year from start date and may be renewed based upon availability of funding, work performance, and progress toward research goals.

What benefits do I receive with UT?

The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards. 
 

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.  

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/. 
 

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund. 

Purpose

The Senior Administrative Program Coordinator will work closely with program directors and principal investigators to ensure high-quality delivery of all program components.

Responsibilities

• Manage ongoing communication with fellowship members and partner districts leads to facilitate milestones and maintain participant engagement.
• Content & Resource Development - Curate and maintain fellowship assets, including managing a learning management system, creating presentations, activities, surveys, and dashboards in collaboration with program directors and principal investigators.
• Event Planning & Stakeholder Engagement– Collaborate with program directors to plan and facilitate annual virtual and in-person events with alumni fellows, school leaders, and external stakeholders to showcase fellowship impact.
• Virtual Conference Coordination - Organize and lead virtual conferences and protocols, training and supervising staff facilitators to ensure high-quality delivery.
• Professional Learning Institutes– Collaborate with the program director to design and execute seasonal professional learning institutes.
• Recruitment & Marketing– Collaborate with the program director on recruitment and marketing efforts to attract new fellowship members; maintain relationships with district leaders.

Required Qualifications

• Bachelor's degree in education, public administration, communications, social sciences, or related field.
• At least 5 years experience in program coordination, event planning, team leadership, and stakeholder management.
• Strong written and verbal communication skills, collaboration skills, and ability to work independently and manage multiple priorities..
• Proficiency with tools such as Zoom, Google Workspace / Microsoft Office, and other common productivity or design tools (e.g., Canva).

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications 

• Master’s degree in relevant field of study with at least seven years of administrative or program coordination experience.
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