Temporary Senior Administrative Assistant, School of Information

Job Posting Title:

Temporary Senior Administrative Assistant, School of Information

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Hiring Department:

School of Information

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This is a temporary, fixed term position ending on 8/31/2026. 

 

The School of Information (iSchool) is a premier research and education program for the 21st century field of information. We are changing the future by engaging the present and preserving the past. Research and teaching at the iSchool changes the ways that we interact with information and technology, changes how information can make the world a better and fairer place, and changes the ways we protect and preserve our collective memory.    

The iSchool strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. 

The University of Texas at Austin, recognized by Forbes as one of America's Best Large Employers, provides outstanding employee benefits and total rewards packages that include:  

• 100% employer-paid basic medical coverage  

• Retirement contributions  

• Paid sick time    

• Paid holidays    

• Other services and perks 

Purpose

Provide advanced administrative, operational, and pre-award research support to the School of Information, including coordination of grant proposals, faculty support, procurement, and business services. The Senior Administrative Associate fosters a welcoming, service-oriented, and professional working environment while ensuring accuracy, timeliness, and compliance across administrative workflows.  

Responsibilities

• Coordinate grant proposal timelines and deliverables; interpret sponsor guidelines and internal procedures. Maintain organized digital files for proposals, internal approvals, and sponsor communications. Prepare and route internal compliance documents; liaise with the Office of Sponsored Projects for on-time submissions. Assist with budgets, forms, biosketches, current & pending, and other sponsor-required components. Serve as a primary pre-award support contact for faculty.

• Support purchasing, procurement, and vendor relations in accordance with university guidelines.

• Process payments, reimbursements, ProCard reconciliations, and travel documentation. Track financial transactions and documentation for audit readiness; maintain accurate records.

• Support general office operations.