Corps Financial and Administrative Assistant

Overview

Position: Corps Financial and Administrative Assistant

Availability of Position:  July 1st, 2025

Schedule:  Monday through Friday; Full-Time (35-40 hours per week)

Reporting Relationship: Corps Officers

Salary/Grade:  $24.00 per hour; 77

 

The Salvation Army is hiring and offers truly excellent benefit package to eligible employees including:

• Generous paid time off every year that includes: holidays, up to 3 personal days, vacation time and sick time.
• Employer funded Pension Plan (company contributions begin after 1 year of employment)
• Comprehensive health care coverage with low cost employee premiums, co-pays and deductibles
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
• Flexible Spending Accounts
• Remitted Tuition Program
• Eligibility for the Federal Government’s Public Student Loan Forgiveness Program
• Most importantly – a job with a good purpose!

Position Overview:                                                                                                                                                                                          

The Corps Financial and Administrative Assistant provides essential support to the Corps Officer and works in close collaboration with DHQ/Finance/CAST across The Salvation Army Allentown Corps and The Salvation Army Rich Flemming Hospitality House. This position is crucial for ensuring the accurate and timely processing of financial transactions and general administrative tasks at both locations, maintaining financial accuracy, transparency, and compliance, while also streamlining administrative processes and fostering effective vendor relationships.

Responsibilities

Description of Position:

Bank Deposits and Cash Handling (Both Sites):

• Timely Bank Deposits: Prepare bank deposits according to policy for both the Allentown Corps and the Hospitality House, making copies of all supporting documentation. A copy of each deposit ticket and supporting information will be promptly sent to CAST.
• Petty Cash Management: Responsibly manage all aspects of the Petty Cash Bank at both locations, which includes:
• Maintaining separate Cash Receipt Books for each site and providing receipts for all contributions received or fees paid by program participants and others.
• Processing cash reimbursements in strict adherence to Salvation Army policy for both the Corps and the Hospitality House.
• Maintaining adequate cash on hand at each location and submitting accumulated supporting documentation along with check requests to CAST for replenishment.
• Performing periodic, but at least weekly, reconciliations of the petty cash bank for both sites by summing collected receipts, authorized cash advances, and cash on hand.
• Following up to ensure that any cash advances are closed out (with required receipts and any cash balance) within 30 days of issuance for both sites.
• Ensuring the Petty Cash box is always safely locked away whenever it is not being actively used at either location.

 

Data Entry and Record Keeping (Both Sites):

• Kettle Campaign Income (Allentown Corps): Accurately enter financial data into the "RED KETTLE WORKER" system, recording all Kettle Campaign income on a daily basis for the Allentown Corps.
• Mail Donations: Process all mail donations received for both the Allentown Corps and the Hospitality House, diligently including them in the Salesforce database.

Financial, Clerical, and Business Administration Support (Both Sites):

• Timekeeping: Follow Salvation Army policies and procedures to perform timekeeping duties for employees at both locations, ensuring accurate and timely compensation for hours worked and paid time off.
• Vendor Management & Invoice Processing:
• Date stamp all arriving invoices for both the Allentown Corps and the Hospitality House and obtain signature approval for payment from the Commanding Officer (CO).
• Process invoices by preparing them for submission, which may include initial data entry or verification, before promptly forwarding them to CAST for final processing and payment.
• Function as a pri