Procurement Generalist/HUB Assistant

TITLE

Procurement Generalist/HUB Assistant

JOB SUMMARY 

Provides customer support in the area of procurement and Historically Underutilized Businesses (HUBs) by assisting with all aspects associated with the business processing for day-to-day responsibilities in one or more functional areas of Procurement Services including but not limited to Accounts Payable, Contract Administration, Pcard, Purchasing, Travel, Vendor Maintenance and/or other areas requiring support within the department. Work involves the application of departmental procedures and requires a thorough knowledge of duties with the functional areas. Work is performed under general guidance and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to:      Department Manager/Managers

Supervises:     No supervisory responsibilities

ESSENTIAL DUTIES - May include, but not limited to the following:

• Advises and communicates with departments regarding procurement procedures, rules and related procurement matters.

• Answers policy and practice questions for the functional area/areas.

• Participates in the development of policies and procedures.

• Recommends new approaches, policies and procedures to management for continual improvements in efficiency of the functional area/areas.

• Assists in the development and implementation of department goals, objectives, strategies and systems of the functional area/areas.

• Ensures accurate and timely processing of all forms, documents and requests.

• Processes and runs daily and monthly reports required for functional area/areas.

• Ensures compliance with Federal and State laws and regulations as well as University policies and procedures.

• Assists in the development of procurement training. Provides one-on-one training as needed.

• Serves as a back-up for all functional areas.

• Develops efficient, service-oriented procedures of the functional area/areas.

• Conducts website review for accuracy of information and links.

ADDITIONAL DUTIES

• Attends procurement related conferences, seminars, and training; some travel required.

• Performs other duties as requested.

EDUCATION 

High school diploma or equivalent required. Bachelor’s degree preferred.

EXPERIENCE

Two years of progressively responsible job-related experience, preferably in a state or university environment.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.  

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Ability to maintain the security and integrity of the infrastructure.

• Working knowledge of office practices and methods.

• Ability to perform departmental functions using accounting and/or imaging software.

• Ability to perform mathematical calculations and/or verify information accurately.

• Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.

• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.

• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.

• Ability to represent the department and