Associate Director of Contracts

ABOUT ORCHESTRA

Orchestra is the first communications company built for the new media landscape. Since early 2022, it has grown into a network of eight strategic communications and marketing agencies including BerlinRosen, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Brightmode, with more than 600 storytellers and strategists from 12 cities across North America and Europe. The network of leading agency partners with companies, organizations and business leaders across high-growth industries including consumer, climate and sustainability, education, healthcare, real estate and technology.

From leading technological innovators, to brand-builders and cause champions, we work with our clients and offer unparalleled expertise on how to craft a story-first, audience-focused approach to solve their most pressing challenges.

People of color, people with disabilities and women are strongly encouraged to apply. Orchestra is committed to building and maintaining a diverse staff, and recognizes that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and we are committed to helping all staff develop and grow.

 

ABOUT THE OPERATIONS TEAM

Orchestra’s Operations team is comprised of over 30 experts who specialize in finance, talent, human resources, IT, legal and general operations. The Operations team supports the rapid growth of the firm by proactively identifying operational efficiencies and building the systems and infrastructure to scale sustainably.

 

ABOUT THIS ROLE

Orchestra is seeking an Associate Director of Contracts. We are looking for an extremely detail-oriented, thorough, organized and experienced individual to join our growing team. The Associate Director of Contracts role will play a key role in managing and drafting contracts while ensuring contracts are fully executed in a timely manner. To be successful in this position, you will need to possess excellent judgment skills and be a critical and analytical thinker. This position will report to the Vice President of Operations.

Role location: Ideally, candidates will be based in our New York, N.Y. or Washington, D.C. office on a hybrid basis, though candidates in other locations (i.e., remote in the United States on Eastern Time) will be considered. The Operations team is in-office 3 days per week.

 

ACCOUNTABILITIES AND QUALIFICATIONS

As an Associate Director of Contracts on the Operations team, you will…

• Manage the day-to-day responsibilities of contract lifecycle management, including though not limited to: development, research, analyzing risk, negotiation, authoring, processing, routing, tracking, auditing and modifying existing contracts across our portfolio of 8+ companies
• Respond to bids, proposals and contract negotiations
• Analyze all contracts requirements and provisions, including terms and conditions, to ensure compliance with laws, regulations and company policies and procedures
• Provide internal guidance and staff training around contract processes
• Work alongside the finance department to ensure correct billing of contractual revenues
• Develop, maintain and improve standards for contract process, including presentation of budgets, payment terms, general language and provisions
• Engage relevant stakeholders in negotiation decisions involving legal or regulatory requirements and contract standards
• Maintain deadlines on deliverables and follow up with internal and external stakeholders as needed (e.g. prepare status reports on pending contracts, coordinate contract revisions and signatures with third parties)
• Provide administrative support for client audits, oversee required reporting with the U.S. government agencies, general internal compliance and special projects
• Research and stay up-to-date on industry best practices for contract management and support implementation of operational process improvement sorting with U.S. government agencies, general internal compliance and special projects
• Develop and monitor key performance indicators to measure the effectiveness of contract management activities
• Project manage contracts process integrations related to corporate expansion
• Troubleshoot process or contract systems issues, generate Standard Operating Procedures and knowledge shari