Senior Support Assistant for Student Affairs

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Job Posting Title:

Senior Support Assistant for Student Affairs

   

Position Type:

Professional / Unclassified

   

Department:

LSUAM AA - SA - Administration (Emily Burris Hester (00007622))

   

Work Location:

0472 LSU Student Union

   

Pay Grade:

Professional Hourly

   

Job Description:

Louisiana State University invites applications for the position of Senior Support Assistant for Student Affairs. Reporting to the Chief of Staff in the central office for the Division of Student Affairs, the Senior Support Assistant is responsible for managing senior administrators’ day-to-day calendar, strategic project management, and providing general administrative support. The Senior Support Assistant provides daily assistance to the Chief of Staff with project management and providing divisional support.

GENERAL RESPONSIBILITIES FOR THIS POSITION INCLUDE:

• Serves as confidential administrative assistant to the Vice President for Student Affairs.
• Manages the day-to-day calendars, scheduling, and administrative duties for senior level administrators including the Vice President for Student Affairs, Associate Vice President & Dean of Students, Assistant Vice President for Student Health & Wellbeing, and Chief of Staff.
• Assists the Chief of Staff with project management, planning divisional events, and providing divisional support.
• Serves as point of contact for divisional leadership and other senior level administrative professionals external to the division.

OPPORTUNITIES FOR LEADERSHIP:

Enhance productivity management
The Senior Support Assistant will help create systems to facilitate productivity and efficiency for senior leadership. Managing workflow processes, ensuring leaders have appropriate time to complete critical work, and remain on task for deadlines will require the Senior Support Assistant to be intentional and strategic helping leadership forecast future needs, and prioritize tasks and meetings to maximize productivity.

Infuse mattering and belonging into staff events
The Division of Student Affairs focuses on mattering and belonging as a top priority, and while this is traditionally centered on students, there is also value in our staff knowing they matter and belong. The Senior Support Assistant will have an opportunity to help find innovative ways to consistently infuse mattering and belonging through divisional communication and events.

ATTRIBUTES OF THE SUCCESSFUL CANDIDATE:

Is a collegial team player who actively builds authentic and mutually-beneficial relationships, who is able to answer the same question multiple times with a smile, and who maintains a good attitude.

Has the ability to guide and manage executive leaders efficiently, helping them to identify ways to maximize their effectiveness.

Is comfortable in a fast-paced work environment where responsibilities are consistent but the challenges faced are ever-changing.

Can adeptly help solve problems at the lowest level possible.

Maintains attention to detail, is organized, and learns to anticipate needs of others.

Can communicate effectively with a wide-range of constituents in-person and in writing.

ABOUT THE DIVISION OF STUDENT AFFAIRS PRIORITIES:

Three priorities guide our work in the Division of Student Affairs: mattering & belonging, inclusion & access and quality. We believe creating a sense of mattering & belonging requires us to ensure every space, place, and interaction communicates to a student that they are home. Being inclusive and accessible in our work means that as our student body begins to more closely reflect the diversity of our state, it is our duty to design programs, services, events, and experiences with everyone in mind. Finally, a commitment to quality is rooted in the belief that LSU students deserve our best effort. Every interaction we have with them should communicate care, relevance, polish, and attention to detail.

RESPONSIBILITIES:

Administrative Support (75%)

Manages the day-to-day calendars, scheduling, and administrative duties for four senior level administrators including the Vice President for Student Affairs, Associate Vice President &a