Temp Sr. Accounting Associate

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Job Type:

Full time

 

Exempt/Non Exempt:

 

Hourly

Job Description:

 

Temp Sr. Accounting Associate – The Auto Club Group

This role is a temporary assignment for approximately six months with a rate of pay of $24 - $25 an hour.

What you will do:

Performs accounting functions related to the preparation, maintenance and/or reconciliation of a variety of subsidiary and general ledger accounts. 

Reviews invoices for compliance with corporate policies, duplicate payments and fraud control.  Verifies and/or determines all information needed by disbursement system for inclusion into corporate ledgers.  Enters data from invoices and payment requests into automated disbursement system.  Analyzes computer output to determine discrepancies and errors and initiates corrective action to ensure integrity of ledger systems. Verifies that account balances are reported accurately and that reconciling items are cleared on a timely basis.  Allocates operating expenses and maintains accounting records; compiles data and prepares periodic reports as directed. 

Ensures disbursements are made in accordance with vendor /corporate terms.  Researches inquiries from vendors, sales, and/or service personnel regarding payment status of issued checks; determines status and initiates replacement check process in accordance with established control procedures.

Reconciles accounting ledgers and other documents to supporting subsidiary systems and resolves discrepancies and informs appropriate personnel of inconsistencies.  Receives and deposits miscellaneous checks.  Researches non-coded checks to determine correct accounting detail and prepares audit schedules for use in internal and independent audits.

Assists management or senior staff in developing and maintaining job documentation and procedures and documents supporting the resolution of problems affecting reconciliations with other departments, employees and/or banks.  Researches and responds to inquiries concerning account status from vendors, members, and/or insureds.  Responds to questions/concerns relative to operating expense reports as requested. Provides same day turnaround on rush documents.

May respond to customer, agent, and/or management inquiries regarding billing related issues, invoices, cash receipts, commission related payments, process premium refunds, etc.

We’re looking for candidates who:

Required Qualifications:

Education:

• Intermediate college-level coursework in Accounting or Finance or related field

Experience:

• Basic data processing with attention to detail and self-audit
• Automated accounting systems
• Spreadsheet software
• High volume invoice data entry
• Researching invoices and payments
• Working with an integrated A/P-Purchasing system

Knowledge of

• Research and analyze financial data

Skills and Ability to:

• Perform mathematical calculations accurately including addition, subtraction, multiplication, division, and percentages
• Communicating effectively both orally and in writing

Preferred Qualifications:

Education:

• Minimum of 2 years Accounts Payable processing experience

Experience:

Professional experience in Accounts Payable to include:

• Proficient in MS Office Suite (Excel, Outlook, Word)
• Research discrepancies and propose solutions

Knowledge of:

• Analysis and problem solving
• Organization and planning
• Current payment processing methodologies (e.g.: ACH, wires, checks)

Skills and Ability to:

• Communicate effectively with others in a work environment and with the public
• Exhibit attention to detail and ability to manage multiple, competing requests

• Prepare and present data to manager and department head
• Maintain a professional presence within the organization and with the public

Work Environment 

This is a hybrid work arrangement (time spent in office and remote). Depending on the employee's role and leadership's assessment, some employees will come in to an ACG facility on a weekly basis, a monthly basis, or on an "as needed" basis for key meetings and c