Part-Time Staff Assistant

Overview

On-Campus ACA Variable Position. The Facilities Maintenance department currently has an opening for a part-time Staff Assistant. This position will perform a variety of administrative support and/or secretarial duties in direct support of the staff assistant in Facilities Maintenance, Venue Operations, and LOAM. This position is distinguished from the Staff Assistant in that incumbents in the Part-Time Staff Assistant position work part-time hours (non-benefitted) in direct support of the Staff Assistant and management teams. 

Responsibilities

Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, calendar management, and other general duties as assigned.

Assists with the hiring and onboarding of new employees.

Provides administrative support, including scheduling appointments, coordinating meetings/conferences, and maintaining/ordering office supplies.

Composes and word-processes various standard documents, correspondence and reports.

Serves as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the department.

Prepares agendas, coordinates meetings, and transcribes meeting minutes.

Maintains current personnel files.

Performs other miscellaneous duties as assigned.

Qualifications

Minimum Qualifications

•  One year experience in a professional environment requiring communication, interaction, and problem solving with customers and team members. 

Knowledge, Skills, and Abilities

• Skilled with computer programs, including spreadsheets, relational databases, statistical packages, presentation software, graphic packages, and basic office equipment, including printers, copiers, and telephone systems.
• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Willingness to learn new skills and methods to continually improve office operations
• Must display exceptional human relation skills and be able to pleasantly interact with a variety of clientele
• Knowledge of University policies and procedures.

Required Documents

Along with the online application, please attach:

Resume to be uploaded at the beginning of your application in your profile under “Resume/CV”

**Document size may not exceed 10 MB.**

Advertised Salary

$13.00 per hour

ADA

This position requires moderate physical effort.  Employees must have sufficient strength to perform the duties and responsibilities of the position, including lifting up to 25 pounds, walking and standing.  Employees must adhere to safety precautions and may be required to use protective equipment. 

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@u