Intern - Workplace Experience

At Too Good To Go, we have an ambitious mission: to inspire and empower everyone to fight food waste together.

More than 1/3 of all food produced in the world is wasted. And that has a huge impact on the health of our planet. 10% of greenhouse gas emissions come from food waste and loss.

Through our marketplace app, we connect businesses that have unsold, surplus food, with consumers who can buy and enjoy it at ⅓ of retail value. We are a certified B Corporation with a mission to empower everyone to take action against food waste. Alongside our marketplace app, we create educational tools, explore new business solutions, and influence legislation to help reduce food waste.

The Workplace Experience Intern plays a central role in cultivating a welcoming, functional, and inspiring environment for the entire Too Good To Go team. This position is responsible for the seamless day-to-day operations of our office, ensuring that it is a space that supports our work, reflects our values, and brings people together.

As the central point of contact for all office-related matters, this role will ensure our workspace runs as smoothly as possible. The ideal candidate is part operations manager, part event planner, and a people person, with a keen eye for detail and a passion for creating a positive atmosphere.

Your Key Responsibilities:

• Reception Management: 
• Establish a positive and collaborative relationship with the coworking operator, in order to become the go-to person for all visitors and guests, dealing with mail and deliveries, and ensuring the office room is fully prepared and well-maintained for daily use, and manage the access for all staff
• Daily Office Operations: 
• Manage daily office life by overseeing a range of administrative tasks, such as managing weekly grocery orders, ordering office supplies, gifts run and company merchandise for new joiners, and 
• Hardware & Phone management: 
• You will support the process for procuring, distributing and managing the inventory of all IT equipment and mobile phones. In addition, you will handle phone subscriptions for staff if required. 
• Event Planning & Engagement:
•  Plan and execute a variety of company events and celebrations, from Shareback volunteering to larger gatherings like summer and end of year parties. This also includes organizing staff gifts to celebrate key milestones and achievements, supporting TGTG visitors to the office, and organising local and global Townhall viewings. You will also work closely with the DEI Taskforce in your market to organise any local DEI activities, and drive social activities in your market.
• Ad-hoc projects: Additionally, you will identify opportunities to improve administrative processes and support on a variety of ad-hoc projects to enhance the overall workplace experience.

Knowledge, Skills, and Experience Required:

• Operational Excellence: Proven experience in an office management, facilities, or similar administrative role, with a strong focus on maintaining a highly organized and efficient workspace.
• Logistics & Planning: Exceptional project and event management skills, with the ability to handle multiple tasks simultaneously while maintaining a keen attention to detail.
• Budgeting & Finance: Experience managing budgets, tracking expenses, and handling invoices with accuracy.
• Proactive & Resourceful: A natural problem-solver who can anticipate needs and find creative solutions with a can-do attitude.
• Interpersonal Skills: Excellent communication and relationship-building abilities, with a friendly and professional demeanor. You thrive on helping others and are the go-to person for all office-related queries.
• Sustainability Focus: A passion for sustainability and a desire to contribute to our mission through practical, daily actions within the office.

Requirements Suggested Revision:

• Organizational Superpower: You are naturally organized and detail-oriented. You love creating lists, tidying up processes, and ensuring everything is in its right place.
• Service-Oriented Mindset: Previous experience in hospitality, customer service, or administrative support is a plus. You have a friendly, approachable demeanor and enjoy taking care of others.
• Logistics & Planning Enthusiast: You have a knack for planning and coordinating. Whether it's a team lunch or a volunteer day, you can handle multiple tasks simultaneously while maintaining a keen attention to detail.
• Administrative Flair: You are comfortable handling numbers and administrative paperwork (like invoices and expense tracking) with accuracy.
• Proactive & Resourceful: A natural problem-solver who can anticipate needs and find creative solutions with