Senior Administrator, Studio Business Operations

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role…

The Sr. Administrator, Studio Business Operations will play a key support role within Warner Bros. Animation, reporting to the Director, Studio Business Operations. This position will provide day-to-day administrative support to the VP and the broader Studio Business Operations team, including managing calendars, coordinating team logistics, and organizing files and trackers that support studio-wide operations. This position will also assist in maintaining the studio’s tools and databases.

Your Role Accountabilities…

Operational & Administrative Support

• Schedules meetings, manages calendars, and coordinates logistics for Studio Business Operations leadership and team members.

• Organizes meetings across departments and ensures all necessary prep materials are distributed.

• Documents and distributes meeting notes, including key discussion points, action items, and deadlines.

• Provides admin support for special projects and assists in planning internal events or BU activities.

• Assists with internal communications efforts.

Data and Information Management

• Inputs, updates, and maintains studio databases in Smartsheet, Excel, and other databases, with show data, delivery timelines, deal/agreement notes, and other key fields.

• Helps ensure trackers are kept in sync with internal/external databases by setting up or monitoring Smartsheet automations (e.g., DataMesh).

• Supports the compilation and formatting of weekly and monthly business unit reports.

• Maintains organized shared drives and file structures for the Studio Business Operations team; regularly checks for naming consistency and outdated files.

Business Support and Project Tracking

• Assists in the preparation of presentations by gathering data, organizing content, and formatting slides

• Helps conduct research on industry trends or internal performance data, and summarize findings.

• Tracks deliverables, dates, and milestones across select studio initiatives; flag upcoming deadlines or required follow-ups to the team.

• Supports processes tied to music releases and other commercial projects.

Tools and Process Coordination

• Supports the maintenance of team processes, tools, forms, templates, and trackers that help run the day-to-day operations across creative and business functions.

• Assists in rolling out updates to tools and templates by coordinating with stakeholders and sharing updated materials.

• Documents updates to processes and distribute clear, easy-to-follow instructions or reference materials to internal teams.

Qualifications & Experience…

• 5+ years of relevant administrative, operational, or project coordination experience, preferably in an entertainment, media, or creative business environment.

• Previous experience with building presentation slides, managing databases, and interpreting contracts.

• Self-starter with a strong desire to learn, develop, and grow.

• Excellent written and oral communications skills.

• Interest in and appreciation of animation is a must.

Education, Professional Training, Technical Training or Certification

• Bachelor’s Degree

Knowledge/Skills

• Problem-solving and critical thinking skills.

• Have strong