Executive Assistant to the Executive Team

Executive Assistant to the Executive Team

Reports To: Chief Operating Officer

Status: Full-time; Non-exempt

Location: Washington, DC

Salary Range: $58,500 - $65,000
 

Position Summary

Launched in 2016, The Hub is a growing nonprofit effort made up of a team of communications, research, and organizing experts who have extensive experience in campaign strategy, digital, and polling and analytics. We believe in a country where everyone has the opportunity to succeed in our economy and participate in our democracy, and we make that vision a reality by partnering with advocacy groups – bringing surge capacity and coordination to build innovative and effective campaigns.

Position Summary

The Executive Assistant will provide overall administrative support to the Executive Director, COO, Counsel, and both Deputy Executive Directors to ensure that the Executive Team is fully prepared to run our organization every day. The Executive Assistant provides materials, agendas, and background information and takes on special projects to ensure the smooth and efficient operation of the office of the Executive Team. 

As the Executive Assistant to the Executive Team you will…

• Work synchronously with the Executive Team to manage and maintain calendars, activities, and various special assignments - including scheduling travel and conferences, making and updating appointments. Prioritize scheduling needs for Executive Team members
• Frequently meet with the Executive Team to align on priorities and tasks
• Manage Executive Team correspondence by reading and analyzing agendas and memos, determining significance and routing to appropriate personnel in a timely and efficient manner
• Prepare and distribute agendas, minutes, reports and other key documents and collect and analyze information for meetings
• Attend meetings and memorialize discussions, prepare briefing materials, coordinate follow-up materials, and report out action items
• Collaborate with the Campaign Teams to coordinate meetings with partner organizations, independent consultants, and key individuals on behalf of the Executive Team
• Work closely between the Executive and Operations teams to coordinate and manage the logistics of key events
• Track expenses and manage administrative records of the Executive Team
• Support the Executive Team on special projects, especially related to event planning, management support, and external stakeholder meetings
• Coordinate with Senior Leadership and Operations team for weekly reports for both the Executive Director and COO
• Performs other related duties as assigned

About you