Senior Specialist, Accounts Payable

Who We Are

Babylist is the trusted platform for millions of growing families. For over a decade, Babylist has been the technology solution for expecting parents and the community that supports them, expanding from baby registry into a full-service platform that helps parents make decisions with confidence, stay connected, and build happy and healthy families. Every year Babylist helps over 9M people make purchases through its registry, app, ecommerce shop, and comprehensive product guides. The Babylist ecosystem now includes Babylist Health, which provides access to products and services including insurance-covered breast pumps, Expectful, a new voice in health and wellness for pre-pregnancy through postpartum care, and The Push, a branded content studio that works with the biggest companies in the baby space. With over 59M monthly pageviews and 1.2M TikTok followers, Babylist is a generational brand leading the $88 billion baby product industry. To learn about Babylist’s registry options, editorial content, and more, visit www.babylist.com

Our Ways of Working

Our team spans multiple time zones, but real connection drives great work. We embrace remote flexibility, but twice a year, we come together—once as a company, once by department. These offsites aren’t just meetings; they’re key moments to collaborate, build trust, and strengthen the relationships that make us successful. Showing up every day matters.

What the Role Is

Reporting to the AP/AR Operations Manager, the Senior Accounts Payable Specialist ensures that all expenses, invoices and payments are processed in a timely and accurate manner in accordance  with the Company's policies and procedures. The successful candidate will be detailed and deadline-oriented, operational, and can operate in a fast-paced and collaborative startup environment.

Who You Are

• 4+ years of experience within accounts payable, preferably in a senior level role
• Proven experience within inventory management required
• Experienced with managing and overseeing invoice discrepancies
• Out of box thinker with impeccable problem solving skills
• Drop-ship vendor management is your speciality
• Demonstrated ability to accurately perform month-end close duties

How You Will Make An Impact

• Oversee 3-Way Match Process: Supervise the 3-way match process, ensuring accurate verification of purchase orders, receipts, and vendor invoices before processing payments.
• Invoice Processing and Reconciliation: Review, approve, and process invoices for goods and services received, including dropship statements, ensuring proper coding and adherence to company policies and procedures. Reconcile vendor statements and accounts payable ledgers to ensure accurate and timely payments.
• Vendor Setup and Communication: Manage the vendor setup process, including verifying vendor information and maintaining accurate records in the accounts payable system. Communicate with vendors to resolve invoice discrepancies and handle payment inquiries effectively.
• Expense Reimbursements: Process employee expense reports and reimbursements, ensuring adherence to company policies and proper documentation.
• Payment Processing: Manage and oversee the preparation and processing of payments to vendors, including checks, electronic transfers, and other payment methods.
• Reporting, Analysis, and Compliance: Generate and analyze accounts payable reports, including aging reports and vendor performance reports, and present findings to management. Ensure compliance with internal controls, company policies, and regulatory requirements.
• Month-End Close: Assist with month-end closing activities, including accruals and reconciliations.
• Process Improvement: Identify and lead efforts to improve accounts payable processes and increase efficiency.
• Team Management and Cross-Functional Collaboration: Lead and mentor junior accounts payable staff, providing guidance and support as needed. Collaborate with other departments, such as purchasing and inventory management, to ensure accurate and efficient processing of invoices and payments.

Why You Will Love Working At Babylist

• We invest in the infrastructure you’ll need to be supported and successful: tools, opportunities to connect with colleagues, and a stipend to help you set up your office
• We build products that have a positive impact on millions of people’s lives
• We work at a sustainable pace which means work/life balance is a real thing here
• We believe technology and data can solve hard problems 
• We believe in ex