Finance Administrative Support Assistant

Description

With EFPR’s 2080 Annual Hours Policy for Accounting professionals, EFPR continues to be leader in the Public Accounting Industry.   EFPR remains a destination employer.  We are currently looking for a Finance Administrative Support Assistant to support the Finance Department and take care of other general administration needs for the office.  If you want to join a team that offers excellent opportunities for career development and advancement, please visit our website, here (https://protect-us.mimecast.com/s/ziE6CDkxY0H5DJ1zCW9xHl).  

Job duties include but are not limited to the following:

Time & Billing 

• Assist with Client Monthly Billings 
• Assist with Client AR including collections 
• Maintain the Time & Billing database 
• Produce monthly reporting
• Produce reporting as requested 
• Answer Client Emails
• Year End Procedures 

Maintain & Oversee Quickbooks files

General Ledger

• Record memorialized transactions
• Perform reconciliations on monthly basis
• Prepare & record invoices & payments

Accounts Receivable

• Receive deposit information recorded in VPM and other money deposited
• Review bank accounts online daily for unrecorded transactions in and outbound
• Receive and record deposit from other offices not recorded in VPM
• Record cash receipts on daily basis and file
• Record accrual sales journal entries 
• Reconcile to VPM 

Expense Reports 

• Enter, record and reconicle for Partners
• Enter, record and reconicle for Staff

Payroll 

• Maintain payroll spreadsheet 
• Process Payroll for all 4 Groups 

Accounts Payable

• Review & approve office supply orders for all offices
• Enter payables in Quickbooks preparing appropriate schedules as required
• Receives all calls for accounts payables
• Receives & secures appropriate approvals for requests for individual checklist for review
• W-9 Forms to clients from vendors
• Assist in review of vendors and expenses for cost savings
• Receive statements – online or paper and distribute
• Print checks

Miscellaneous

• E-file Staff and Firm Tax Returns 
• Provide data for Quarterly Reporting
• Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices when applicable
• Assist with Time and Billing Changes 
• Notary 
• Answer phones
• Assist with client mailings and other admin duties when asked

Requirements

Education Requirements:

HS Diploma preferred, but not required. 

Notary Public (preferred) 

Experience:

3+ years of full charge bookkeeping experience in a financial environment.

Skills:

• Highly Confidential
• Self-starter & independent worker
• Positive Attitude
• Good communication skills
• Written & oral communication skills to communicate effectively with clients & vendors
• Written & oral communication skills to communicate effectively with partners, managers, and staff
• Written and oral communication skills to train others
• Knowledge of Practice Management Workstation in CCH a plus 
• Intermediate knowledge of Excel 
• Basic knowledge of Word
• Basic to advanced financial bookkeeping skills
• Advanced knowledge of QuickBooks