Administrative Assistant III

Position Title:

Administrative Assistant III

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 5 years of related experience

Preferred Qualifications:

• Experience supporting senior-level administrators
• Experience with project management
• Experience managing and tracking multiple tasks simultaneously
• Experience interfacing with both internal and external senior-level administrators
• Experience with event planning and coordination
• Experience with funds expenditures and tracking of purchases
• Experience with spreadsheets, Qualtrics, and other computer applications
• Experience with complex calendar management

Job Description:

Summary
Iowa State University's College of Engineering is seeking a dedicated Administrative Assistant III to join the Dean’s Office team. This position serves as the primary administrative point of contact for the Associate Dean for Engagement and Excellence and Senior Budget and Finance Specialist. Additionally, this role will involve supporting various administrative functions within the Dean’s Office.

Example of Duties
• Performs a variety of administrative support activities.
• Prepares agendas and non-routine correspondence.
• Administers surveys, gathers data, and prepares reports.
• Maintains calendar for assigned staff, regularly prioritizing and arranging meetings, conferences, and appointments.
• Maintains records, lists, and inventory.
• Manages events and makes travel reservations and itineraries.

• Tracks progression of projects and maintains related files.
• Participates in regularly scheduled team meetings.

• Provides administrative support to assigned committees.

• Assists with College-level commitments, fiscal and approval processes.

Level Guidelines
• Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISU’s mission and department or work unit goals
• Applies senior-level professional knowledge and expertise to work requiring greater latitude
• Solves moderately complex problems and regularly exercises judgment to determine appropriate action
• Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices
• Responds to complicated inquiries, provides training, and provides direction to lower-level staff.
• May provide supervision for one to two other staff (i.e., leads a small work team)
• May lead projects for which well-defined practices and procedures may not exist
• Provides guidance to students

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS807

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

Original Posting Date:

June 14, 2024

Posting Close Date:

June 24, 2024

Job Requisition Number:

R14907