Assistant Property Manager

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

 

The Assistant Property Manager is responsible for assisting the Property Manager with managing a property (or group of properties) and fulfilling the manager’s obligations under the property’s management agreement. The Assistant Property Manager will support the property manager with the budget development, preparation of monthly operating reports and client deliverables, tenant billings, collection of rent, processing of property payables, lease abstracting and administration.

It is also the responsibility of the Assistant Property Manager not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but also to focus on productivity and results.

 

ESSENTIAL JOB FUNCTIONS:

• Assist with the activities associated with a property or group of properties.
• Assist with all lease administration duties.
• Supervise vendors (landscaping, janitorial, etc.) and maintenance staff.
• Perform regular property inspections and complete inspection report.
• Assist Property Manager with the development and controlling of operating and capital budget.
• Work with the Property Manager to coordinate tenant improvement and capital projects.
• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly.  Ensures services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
• Initiate and execute day-to-day operational procedures.
• Assist the Property Manager in order to initiate, contract, and administer all necessary services to maintain and enhance the value, operating efficiency, and physical appearance of the property.
• Maintain ongoing tenant contact/relations program to constantly assess needs and help assure the problems are being resolved and are to the satisfaction of the tenants and owners.
• Resolve problems to the mutual benefit of the tenant and the owner.
• Determine and execute on timely basis escalations, reconciliations, and rent collections.
• Maintain current certificates of insurance for all tenants; ensure coverage complies with lease requirements.
• Communicate clearly and on a timely basis with project accounting personnel using and/or providing the appropriate documentation.
• Prepare monthly ownership reporting (including variance reports, executive summaries, aging reports, etc.).
• Manage and coordinate day-to-day financial transactions including accounts receivables, accounts payable, collection of rents and charges.
• Maintain compliance with all LPC personnel policies and procedures.
• Miscellaneous duties or projects as assigned by the property manager.

 

POSITION REQUIREMENTS:

• High School Diploma/GED equivalent; Bachelor’s Degree preferred.
• A minimum of 1 year of commercial property management experience.
• Must be proficient in Microsoft Office Suite.
• Ability to keep information strictly confidential.
• Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines.
• Must be able to handle multiple projects, changing priorities and a continually heavy workload.
• Exceptional oral and written communication skills.
• Strong customer service orientation.

WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.

 

 

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including