EVALUATIONS SPECIALIST, SENIOR

Position Information

In addition to the salary, this position qualifies for the choice of one of the District’s excellent Health Benefits and Welfare plans, which the premium cost is 100% paid by the District for the employee and their eligible dependents, and one health plan costing an estimated $60,000 for the District for fiscal year 2025-2026. We offer two medical plans (Anthem Blue Cross [PPO] and Kaiser Permanente (HMO]); dental (Delta Dental PPO); vision (VSP Choice); life insurance for the employee (The Lincoln); life insurance for eligible dependents (The Lincoln); a long term disability/income protection plan (The Lincoln); and an employee assistance plan (Anthem EAP).

In addition, the District contributes an additional 26.81% of the employee’s salary towards an eligible employee’s pension (CalPERS).

Employees may also elect to participate in optional plans including purchasing additional life insurance for themselves and their eligible dependent(s); enroll in a medical, transportation, and/or dependent care Flexible Spending Account(s) (with the $4 monthly administrative fee paid by the District); and set pre-taxed dollars aside to supplement their pension in a 403b (tax shelter annuity) and/or a 457 (deferred compensation) plan(s).

Classified employees also earn 10 to 22 days per year of vacation (based on years of service), and up to 12 sick leave days (pro-rated for less than full-time positions). There are currently 20 paid holidays.

POSITION SUMMARY

The Senior Evaluations Specialist reports to the Dean of Student Services (Enrollment) at Evergreen Valley College. The work schedule is 12 months per year; 40 hours per week; Monday – Friday; 8:00 – 5:00 p.m.

This position is represented by CSEA (California School Employees Association), Chapter 363.

POSITION PURPOSE

Under the direction of an assigned administrator, the Sr. Evaluations Specialist performs a full range of duties in the Evaluation function including evaluating transcripts, auditing and evaluating independently prior college education credit, course equivalency, high school credit and other measures utilized to determine completion of units to be granted to incoming students. The position also evaluates graduation candidates’ academics to assure District and State general education requirements have been met. This position provides support and guidance to the day-to-day operations, problem-solving and decision-making process in regards of the College evaluation activities.

KEY DUTIES AND RESPONSIBILITIES:

1. Evaluate transcripts from other colleges, high schools or other institutions; determine number of equivalent units accepted from other colleges, converting units where applicable and determining which classes meet graduation requirements.

2. Evaluate student records for graduation and make final determination of degree awards; input graduation information from student degree application into student information system; resolve discrepancies regarding major codes and degree availability status; approve degrees according to established procedures.

3. Advise and assist counselors and students concerning graduation requirements, foreign student documents and transcripts, course and unit evaluations; evaluate, review, approve or deny graduation petitions, certificates of achievement and academic renewal.

4. Evaluate and grant credit for special programs.

5. Respond to requests for course descriptions from other institutions in a timely manner.

6. Assist with correcting student academic records and recalculating grade points and semester units; enter academic notations; post credits and grades.

7. Complete State-mandated reports on graduation statistics, survey requests and questionnaires.

8. Reconcile grade and positive attendance edits with missing grades and hours; compile and monitor late lists of grades and census.

9. Provide specialized information and assistance to students, staff, counselors, administrators and others regarding course equivalen