GME Coordinator 1 (A)

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The University of Miami Health System Department of Urology has an exciting opportunity for a full time GME Coordinator 1 (A) to work at Soffer Clinical Research Center in Miami. The incumbent performs administrative duties in support of the assigned medical residency or fellowship program(s). The GME Coordinator 1 (A) supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The GME Coordinator 1 serves as the contact and primary resource for all GME-related activities, including but not limited to onboarding, scheduling, records maintenance, activity coordination, credentialing, and reimbursement processing.

        CORE JOB FUNCTIONS                                     

• Manages daily administrative operations for one or more medical residency or fellowship programs.

• Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.

• Coordinates recruitment efforts and ensures compliance with requirements of the American Urological Association match process, to include scheduling of interviews, updating marketing material, and tracking candidates.

• Assists in onboarding new residents/fellows by scheduling orientation and other required training, confirming lecturers, and marking attendance.

• Coordinates lectures, updates departmental calendar(s), and prepares announcements through newsletters, email, or other mediums.

• Acts as a liaison for faculty, residents, fellows, medical students, lecturers, and internal and external stakeholders.

• Assists in the preparation of letters of agreement with affiliated programs.

• Attends and takes minutes at applicable meetings and posts lectures and handouts for future reference.

• Handles ongoing communication to and from visitors and others efficiently.

• Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.

• Maintains learning materials including books, journals, computers, CD-ROM's, and other audio-visual materials.

• Administers the resident management system for the programs, including maintaining resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports.

• Updates and manages program information in the Electronic Residency Application Service (ERAS).

• Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

• Assist with the coordination and onboarding of visiting students and observers within the department.

• Oversee the onboarding process for new clinical instructors, ensuring a smooth transition into their roles within the department.

• Coordinate scheduling and itineraries for Visiting Professors, including lecture times, meetings with faculty and residents, and special events.

Department Specific Qualifications                                                                                     

Education:

High school diploma or equivalent

Experience:

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• Skill in completing assignments accurately and with attention to detail.

• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

• Ability to proce