Administrative Assistant - Training Center

Training Center Assistant – Georgia (3 positions)

Location:  GPC Klondike Training Center, Stonecrest, Georgia

JOB SUMMARY

This position provides administrative support to the training functions within Power Delivery Training. In addition, this position serves to accommodate all training classes and events scheduled by Power Delivery Training or approved customer requests.

This position appropriately communicates and interfaces with employees and guests attending classes/events, their management, vendors, and Power Delivery Training staff.   

This is a high-volume, high energy and fast paced environment. 

JOB QUALIFICATIONS

• High school diploma required
• Must have a minimum of 3 -5 years of experience working in one of the following areas: administrative assistant, customer service (phone/in person), human resources, or related field
• Knowledge of accounting procedures 
• Knowledge of Enterprise Foundations (Maximo, Oracle, PaySOurce)
• Knowledge of computer applications, i.e. Word, PPT, Outlook, Excel
• Excellent organizing and prioritizing skills
• Ability to meet deadlines, while experiencing interruptions
• Excellent listening and oral communication skills 
• Commitment to employee success

JOB DUTIES & RESPONSIBILITIES

• Serve as initial contact for training center by answering training center telephones and responding to gate calls from employees and guests attempting to enter facilities.
• Maintain Power Delivery Training filing system for accurate record retention of student files according to company records retention policy.
• Coordinate arrangements for training classes: student reservations, class logistics communications, room set-up, equipment, meals, refreshments, etc.
• Negotiate rates and contracts with hotels and manages those vendor relationships.
• Negotiate rates and supervises food caterers to ensure the quality and timely delivery of meals, accurate daily meal counts, and arrangements for classes and meetings, while also managing those vendor relationships.
• Monitor and orders office supplies/materials needed for Power Delivery training.
• Create PRs, process POs, and reconcile invoices using Enterprise Solutions (Maximo, Oracle).
• Process invoices and iExpense charges associated with vendors agreements, utilities, and employee expenses. 
• Serve as primary contact for timekeeping including verifying time entries for accuracy and locking time for training staff. 
• Post compliance posters, Labor Relations Weekly Job Postings, and other required communications for the training center as requested.
• Perform various tasks to ensure that employee training records are kept according to Records Management compliance.
• Serve as Test Proctor for computer-based assessments, as needed. 
• Work with peers to ensure customers’ needs are met.
• Support Managers, Supervisors and other training center staff as needed with logistic and administrative needs. 

BEHAVIORAL ATTRIBUTES

• Demonstrate Southern Company’s Our Values – Safety First, Act with Integrity, Intentional Inclusion, Superior Performance
• Safety focus and a strong personal safety record.

 

Georgia Power is the largest electric subsidiary of Southern Company (NYSE: SO), America's premier energy company. Value, Reliability, Customer Service and Stewardship are the cornerstones of the Company's promise to 2.6 million customers in all but four of Georgia's 159 counties. Committed to delivering clean, safe, reliable, and affordable energy at rates below the national average, Georgia Power maintains a diverse, innovative generation mix that includes nuclear, coal and natural gas, as well as renewables such as solar, hydroelectric and wind. Georgia Power focuses on delivering world-class service to its customers every day and the Company is recognized by J.D. Power and Associates as an industry leader in customer satisfaction. For more information, visit www.GeogiaPower.com and connect with the Company on Facebook (Facebook.com/GeorgiaPower), Twitter (Twitter.com/GeorgiaPower) and Instagram (Instagram.com/ga_power).
Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading dist