Associate, Quality Records
PfizerAbout the role
Use Your Power for Purpose
At Pfizer, the impact you will have on improving patients' lives is profound. You will play a crucial role in navigating and interpreting the growing regulatory demands to ensure optimal patient care. Your expertise and commitment are crucial in adapting to these changes and maintaining the highest standards of patient care. Join us in our mission to make a global impact on patient care.
Role Summary
You will support the administration of the Vaccines Quality Records and Training Compliance team in accordance with Records Management policies and procedures and the Enterprise Records Retention schedule.
You will support the operations of the physical records room regarding archiving, indexing and retrieval of critical and non-critical physical records.
You will provide one-on-one end-user or group support and training to the scientific community, assisting with technical and procedural requirements as well as providing clarification of document standards and requirements.
You will ensure compliance of departmental documents with departmental procedures and where applicable, performs job responsibilities in compliance with GLP and all other regulatory agency requirements.
You will provide high quality customer service and record assistance through all levels of the organization.
Role Responsibilities
Ensure records are managed and maintained according to Records Management policies and procedures, departmental policies/procedures and in accordance with defined retention times and legal holds.
Provides guidance to maintain the integrity of the archived records including working with customers to determine the best options for their needs, e.g., developing and maintaining tracking mechanism's that fit each document collection and determining the most appropriate location for the physical records (on site or offsite) and the appropriate system for the archiving of scanned/electronic imported records.
Archival and indexing of critical and non-critical physical records including processing, maintaining and tracking document collections. In addition, provides guidance on assisting customers with record searches and retrieval requests.
Archives the Vaccines physical records stored in Pearl River and is a contact for offsite storage and retrieval of records.
Contact for scientific community for unique archive codes and filing of critical records.
Execution of inventories of physical records according to requirements outlined in Records Documentation Management procedures.
Provides audit support for physical document requests.
Contact for external contractor labs for archival of data packages and other records; working directly with each external lab’s archivist to develop a process and procedure that fits our needs.
Contact for controlled documentation workbooks and worksheets and assignment for Vaccines scientific community.
Completes all required training in conformance with departmental requirements.
Performs other duties as assigned associated with Quality Records and Training compliance initiatives.
Here Is What You Need (Minimum Requirements):
Bachelor’s degree with 0 -2 years of experience
Knowledge of electronic repositories and document management systems
Strong interpersonal communication skills
Proficiency in Microsoft Office Suite, Adobe Acrobat, and other computer skills
Bonus Points If You Have (Preferred Requirements):
Excellent problem-solving skills
Experience in the pharmaceutical industry
Strong analytical skills
PHYSICAL/MENTAL REQUIREMENTS
Lifting of boxes and documents
Other Job Details:
Last Date to Apply: July 16, 2025.
Work Location Assignment: On Premise
No relocation Support Available
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