Executive Assistant

We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we’re all a part of something bigger than ourselves. Are you ready to change the way the world moves?

In this position... 

We are looking for a dynamic individual who is professional, caring, resourceful, and customer focused to provide support to our Director of Global Dealer Engagement.  This position is a great opportunity for candidates who are curious and open to learning new things.

This role requires an individual who is flexible, resilient, uses good judgement, has the courage to challenge the status quo, and is always looking for ways to better the business. This individual must have a high level of integrity and discretion in handling confidential business and personal information. They must be professional when interacting with senior leaders across the globe. This person should possess superb time and data management skills in order to coordinate various email activity and meeting notices. They should be able to work independently and have a high standard for delivering quality results. We are looking for someone who is self-motivated, adapts to change with a positive attitude, a quick learner, and has the confidence to ask for help. 

The successful candidate should have strong communication skills – both verbally and written – complete all tasks in a timely manner, understand how to prioritize, and be a problem solver. The candidate will need to understand the basic company organization and will need to develop working relationships with other assistants, executive leaders, and operation partners.  He/she will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.  

Support our Director of Global Dealer Engagement! Seeking a dynamic, resourceful professional for a fast-paced role. Must be adaptable, discreet, and possess strong communication/time management skills. Grow with Ford!

What you’ll be able to do:

• Identifies the preferred method of support for the executive and appropriately accommodates their working style. Partners with the executive to help them be efficient and effective with their time, consistently maintaining strong communication
• Manages executive’s calendar and correspondence as needed: Maintain/prioritize and organize Outlook calendar/folders. Keeps the executive informed of changes
• Optimizes global travel arrangements (transportation, accommodations, agenda, visa/passports) based on the executive’s travel needs and preferences. Manages complex itineraries, to include any changes. Complete related expense reports
• Assists the executive with preparing for meetings, to include preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics
• Screen calls and respond to emails as needed
• Ability to adapt quickly to the fast-paced work environment
• Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, logistics and related follow-up activities
• Prepares, updates, and organizes information for inclusion in team strategy rooms, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format and arrangement of material
• Sorts, screens, and distributes incoming and outgoing mail for the executive. May highlight information of interest and/or curate reading material
• Participate as an adjunct member of the executive’s leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items
• Assists in keeping the executive well organized, to include online retrieval and archiving of documents as well as supporting the Company’s records and retention schedule
• Coordinate employee skip-level meetings and other interactions between executive and employees
• Facilitate coordination / collaboration with key support functions (i.e. HR, Finance, Business Office, etc.) to implement governance, distribute information, and progress the business
• Assists with special projects as needed 

You'll have... 

• High School Diploma or GED.
• 3+ years’ experience as an Executive Assistant supporting senior leadership and/or Project Management experience.
• 3+ years’ of Microsoft software experience (Outlook, PowerPoint, Word, and Excel and other programs as required) as well as use of Internet/Web.

Even better, you may have...<