Administrative Assistant - Sales

Perform a variety of administrative and secretarial tasks aimed to optimize the time and performance of The Director of Sales Operations and the Director of Product Development & Sales Systems. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, organizing meetings and appointments, preparing documents or reports, and controlling access to the directors. May involve handling confidential information. The ideal candidate will be a problem-solver with a keen attention to detail and the foresight to streamline daily operations.

**This position is onsite in the Wichita office.

Are you ready to make a difference? Choose to work for one of the most trusted companies in Kansas.

Why Join Us

• Make a Positive Impact: Your work will directly contribute to the health and well-being of Kansans.

• Family Comes First: Total rewards package that promotes the idea of family first for all employees.

• Professional Growth Opportunities: Advance your career with ongoing training and development programs.

• Dynamic Work Environment: Collaborate with a team of passionate and driven individuals.

• Trust: Work for one of the most trusted companies in Kansas

• Stability: 80 years of commitment, compassion and community

Compensation

$20.42 - $24.30 hourly
Non - Exempt 11

• Blue Cross and Blue Shield of Kansas offers excellent competitive compensation with the goal of retaining and growing talented team members. The compensation range for this role is a good faith estimate, it is estimated based on what a successful candidate might be paid.  All offers presented to candidates are carefully reviewed to ensure fair, equitable pay by offering competitive wages that align with the individual's skills, education, experience, and training. The range may vary above or below the stated amounts.
   

What you’ll do

• Prepare reports, presentations, and documentation for meetings and business reviews.

• Produce, update and provide best practice support on MS documents, databases and other departmental systems to support the work of leadership. Tasks could include purchasing materials, entering budgetary information, time and expense recording and similar.

• Schedule appointments, monitor and manage calendars and email, plan for meetings and conferences, and organize travel plans following detailed instructions to facilitate business meetings.

• Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

• Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

• Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.

• Plans and prioritizes work to meet commitments aligned with organizational goals. For example, gains a clear understanding of the main tasks needed to complete work in the right sequence.

• Uses clear and effective communication skills and supports business processes.

• Assist in tracking and managing key sales operations and product development initiatives.

• Organize documents, timelines, and deliverables.

• Maintain confidential records, contracts, and operational files.

• Assist with event planning, training sessions, and team-building activities.\
   

Knowledge/Skills/Abilities

• Maintains discretion and confidentiality in relationships with leadership and staff.

• Uses clear and effective verbal communications skills and provides technical guidance when required on expressing ideas, requesting actions and formulating plans.

• Supports business processes by understanding and effectively using standard office equipment while providing technical guidance as needed.

• Works with guidance to plan, organize, prioritize, and oversee activities to efficiently meet business objectives.

• Works with guidance to review and create relevant, effective reports.
   

What you need

Education and Experience

• High school diploma or equivalent. Associate’s degree in business administration, office