Events & Programs Coordinator

Our Mission: Since the 1893 World Columbian Exposition, our organization has aimed to connect people to the natural environment and human history.

Join our team and enjoy a benefits package that truly supports your well-being and lifestyle:

• Comprehensive Health Coverage: Including medical, dental, vision plans, and even pet insurance.

• Financial Security: Life and disability benefits plus a 403(b) savings plan to help you plan for the future.

• Work-Life Balance: Generous paid time off, paid sick leave, and paid holidays to ensure you have time to recharge and spend with loved ones.

• Exclusive Perks: Enjoy great employee discounts and complimentary general admission to participating cultural institutions.

We're dedicated to enhancing your life both at work and beyond!

Coordinate the logistics for Advancement events and programs, ranging from small meetings to large-scale dinners and receptions. The Events & Programs Coordinator will actively engage with the fundraising team and staff members in the Advancement Department to gather their valuable input for creating impactful meetings and events. These initiatives will play a crucial role in achieving the fundraising goals that are aligned with the Museum's strategic plan.

Duties and Responsibilities:

• Work closely with external vendors to ensure the success of each event, including catering, equipment and linen rental, audio-visual services, decor, and parking arrangements. Coordinate in-house services through various Museum departments.
• Work closely with Institutional Advancement staff to execute meetings and events for donors at all levels.
• Provide pre and post-event planning, including vendor orders, requesting proposals, data management and event communications, invitations, floor plans, and bill pay.
• Provide on-site management of events.
• Assist with office projects as needed.
• Evening and weekend hours are required.
• On-site work is required, with some flexibility for remote work.

Qualifications:

• Some experience in event planning and management is strongly preferred. Experience in large-scale event management (400+ attendees) is a plus. This would include planning and managing large dinner parties, cocktail parties, lunches, and business meetings
• The ideal candidate must have strong organizational skills, with the ability to multi-task in a fast-paced environment or event set-up.
• The candidate should have organizational skills in backend event planning systems (Excel, donor database, print, and design materials).
• The candidate must have strong attention to detail
• The candidate must be able to successfully work as part of a team by pursuing self-directed projects and activities that contribute to the larger success