EXECUTIVE COORDINATOR, Durham, NC

​Salary:  

Other Forms of Compensation:  

Pay Grade: 13��

 

Crothall Healthcare is a Compass One Company that provides specialized, high-quality, innovative, and responsive support services exclusively to the healthcare industry. Crothall serves many of the Top 100 Hospitals throughout its over 1300 healthcare service teams in 46 states. Crothall has been recognized as one of Modern Healthcare’s Best Places to Work and Best Places to Work in Pennsylvania since 2013 and Becker's Top 150 Places to Work since 2016. A division of Compass Group USA, we have more than 26,000 team members. Our core services include: Environmental Services, Patient Transportation, Laundry & Linen, Facilities Management, Healthcare Technology Solutions, and Ambulatory EVS. Learn more at www.Crothall.com.

 

Positions at this location may require proof of COVID-19 vaccination, boosters, and/or regular COVID testing. Where permitted by law, applicants who are offered a position for this location may be asked about their vaccination status, which must meet minimum business requirements. All religious, medical, or other legally recognized exemptions regarding vaccination status will be considered.

Job Summary

As an Executive Coordinator you will provide administrative support to the team in a number of areas including scheduling meetings, conference calls, booking travel, ordering supplies and additional duties.

Essential Duties and Responsibilities:

• Scheduling meetings and conference calls, including reserving meeting rooms, o0rganizing setups and setting up bridge lines
• Assist with managing calendars and tracking PTO
• Handles incoming calls and correspondence and responds independently as directed
• Maintains office supply inventory and orders supplies
• Prepare memorandums outlining and explaining administrative procedures and policies
• Arranges programs, events or conferences including booking facilities and caterer as needed
• Directs preparations of records such as agenda, notices and minutes
• Monitors company credit card transactions and prepares expense reports
• Books' travel plans, build itineraries and compiles documents for travel related meetings
• Coordinating with manager the processing of responses on unemployment claims
• Point of Contact with LOA for complex and or extended leaves
• Review I9’s to maintain compliance
• Setting up managers in Laserfiche, Team Fin, Team Flo, Coach and additional company systems
• Booking travel for bench managers
• Assisting managers with data pulls, graph preparations, QBR preparations
• Requesting Gem Awards, Spot Bonuses
• Onboarding of new managers
• Getting phones/ shutting off phones, computers/shutting off computers
• Screening IT clearances and cleaning up unnecessary IT charges
• Assisting with ordering of capital
• Understanding My Orders and working with Purchasing & Requesting PCards
• Working with corporate payroll on bonuses, overpayments, assisting with check requests.

Qualifications,

• Three years of related administrative assistance experience in a fast paced organization is required
• Proficient digital literacy: word, excel, power point
• Required travel minimum 25% of the time
• Outstanding time management skills

 

Apply to Crothall today!

Crothall is a member of Compass Group USA

Click here to Learn More about the Compass Story

 

Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants,