Executive Administrative Assistant

Overview

Apogee has an exciting new opportunity for an Executive Administrative Assistant in support of the Acquisition Executive Office for Special Operations Forces (SOF) Acquisition, Technology, and Logistics (AT&L).

 

This is a full-time position located at MacDill AFB, FL

Responsibilities

• Perform all office administrative duties at the SES level, including travel, calendar, meetings, phone calls, correspondence, and office supplies
• Manage Acquisition Executive Office (AEO) email with AE/DAE-level messaging, as required
• Coordinate and schedule internal/external meetings, conference calls, video teleconferences, and events.
• Manage travel, prepare travel itineraries, and provide meeting agendas, as required
• Provide continuity in the Executive Administrator's absence.
• Employ high-level TMT, DTS, Microsoft Office, and SharePoint proficiency to manage AEO administrative activities
• Plan and coordinate administrative functions and provide information, assistance, and advice regarding official AEO functions
• Act as an interface for high-level military and governmental visits/matters regarding programs under congressional oversight
• Conduct data calls and execute workflow tasks in enterprise systems
• Coordinate setup and execution of video teleconference (VTC) meetings in both open and secure environments

 

Qualifications

Minimum Experience:

Citizenship: Must be a US citizen Clearance: Must have and be able to maintain a Top Secret clearance with SCI EligibilityEducation: High School DiplomaYears of Experience: Minimum of 11 years of relevant Executive Administration experience to include:

• Assisting with the administration of calendars, meetings, conference room reservations, and conference room configuration
• Supporting the development, editing, and production of reports and presentation materials for internal/external customers consistent with Government-required formats at the executive level
• Managing office operations effectively using a variety of automation platforms, including the Microsoft Office suite
• Collaborating with executive-level internal and external stakeholder organizations
• Conducting files and record management at the executive level

Preferred Qualifications:Education: Bachelors degreeYears of Experience: 9 years of Executive Administration experience to include:

• Independent working level knowledge of USSOCOM systems for Forms 14, Defense Travel System (DTS), Task Management Tool (TMT), Share Point Portal, VTC procedures, and Meeting Scheduler

Additional InformationLocation: MacDill AFB, FLOn-site/Hybrid/Remote: On-SiteTravel: 10%