Assistant Business Office Manager

Description

Alderwood Park Health and Rehabilitation of Cascadia is looking for a full-time Assistant Business Office Manager to join our team of dedicated healthcare professionals to be a FORCE for good in Bellingham Washington.

Administrative Assistant – Join Our Team!

Location: Bellingham Washington
? Job Type: Full-Time

Are you a friendly, organized, and detail-oriented professional who loves keeping things running smoothly? We are looking for an Administrative Assistant to join our team! If you enjoy greeting residents, families, and staff with a smile while ensuring the office operates efficiently, we’d love to meet you!

Key Responsibilities:

? Front Desk & Communication

• Greet residents,      families, and staff warmly
• Answer phones      professionally and direct calls accordingly
• Sort and distribute mail      daily

? HR & Employee Support

• Assist with new hire      paperwork & onboarding process
• Conduct background      checks, license verifications (including Food Handler’s Permit & OBRA      checks for NACs)
• Help manage employee      access to PCC/POC systems
• Maintain and update      employee files
• Track and coordinate      annual evaluations

? Office & Business Operations

• Process accounts      receivables and maintain records
• Act as a cashier,      issuing receipts and recording payments
• Track and analyze      accounts receivable aging, reporting delinquent accounts
• Assist in billing for      Medicaid and Medicare programs
• Maintain statistical      records for licensed bed utilization
• Order office supplies,      including fax and copier materials
• Support the Admissions      Coordinator with admission and discharge records

? Workplace & Compliance

• Assist with L&I      claims & FMLA requests
• Ensure compliance with      HIPAA and confidentiality requirements
• Promote a positive and      welcoming work environment
• Be active! Ability to      get 10,000 steps in per day ??????

What We’re Looking For:

?? Strong organizational and multitasking skills
?? Excellent communication and customer service abilities
?? Experience in administrative support, preferably in healthcare or a similar setting
?? Proficiency in office software and data entry
?? Knowledge of Medicaid, Medicare billing, and HR functions is a plus

Why Join Us?

Friendly and supportive work environment
Competitive pay & benefits package
Opportunity to make a meaningful impact in the lives of residents and staff

Ready to join our team? Apply today!

Requirements

Education

High school diploma or equivalent required.

BA degree in Accounting or Business is preferred.

Licenses/Certification

Valid driver’s license required

Experience

Six months experience in a long-term care environment preferred.

Three years of experience in accounts receivable, collections or similar area of responsibility.

Three years office or administration experience preferred.