Contract Administrator (Facilities Operations & Planning)

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CORE JOB SUMMARY                                                                                                                                                                                                           

The Sr. Contract Specialist (Contract Administrator) aids in the preparation, negotiation, and management of contracts to ensure compliance with contract terms, conditions, expectations, and performance.  The incumbent provides direction and work to assigned department staff, as applicable, serves as a consultant to management, and performs more complex work associated with contract services for the University.

CORE JOB FUNCTIONS                                                                                           

• Acts as the department expert on contracting issues.

• Prepares or assists with preparation of bids, specifications, and contractual provisions. 

• Provides oversight for contract compliance.

• Serves as the liaison between the University and contract vendors.

• Conducts contract analysis and supports modifications to contracts as needed.

• Advises on the creation of policies, procedures, and clauses to conform term language to improve efficiency and effectiveness of the contract development process.

• Works with the legal department as needed to conform term language and draft complex contracts and agreements.

• Utilizes price and cost analysis techniques to support the development of cost-related sections of solicitation documents.

• Reviews or develops solicitation documents to ensure maximum competition.

• Researches, reviews, and remains abreast of federal, state, and local laws and developments in areas related to assigned contract categories.

• Maintains detailed tracking and compliance documents. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                        

Education:

Bachelor’s degree in relevant field

Certification and Licensing:

Not Applicable

Experience:

3 or more years of relevant work experience in project management, contract compliance and vendor performance management.

Knowledge, Skills and Attitudes

• Excellent verbal and written communication skills.

• Skill in collecting, organizing, and analyzing data.

• Ability to recognize, analyze, and solve a variety of problems.

• Ability to exercise sound judgment in making critical decisions.

• Ability to maintain effective interpersonal relationships.

• Proficient in MS Office.

• Knowledge of construction contracts.

• Strong organizational, planning, time management and analytical skills.

DEPARTMENT ADDENDUM (specific to Facilities Operations & Planning)

Department Specific Functions

Manage the daily operations of the business contract process, including preparing, analyzing, tracking, and modifying contracts; ensures attention to detail and accuracy; serve as primary advisor to Facilities Operations & Planning and Office of General Counsel for issues regarding internal and external parties questioning contract compliance issues.

Collaborate with Director of Finance, Facilities Operations & Planning and appropriate Departmental leaders to ensure contracts are properly funded. 

Administration of contracts to ensure that the documents adhere to good business and financial practices within the University; prepares, monitors and reviews contract documents, including notices, termination letters, and memorandums summarizing budget requirements; notifies Executive Director, Finance regarding required adjustments.

Collaborate with Facilities Operations & Planning and in-house general counsel on business contracts requiring programmatic and/or legal review; ensure compliance with contract