System E-Team Sr Executive Assistant

We've made a lot of progress since opening the doors in 1942, but one thing has never changed - our commitment to serve, heal, lead, educate, and innovate.  We believe that every award earned, every record broken and every patient helped is because of the dedicated employees who fill our hallways. 

At Ochsner, whether you work with patients every day or support those who do, you are making a difference and that matters.  Come make a difference at Ochsner Health and discover your future today! 

This role provides the highest-level administrative support to the System Executive Team (E-team) Leader. Serves as a liaison between the System E-Team Leader and both internal and external constituents with a high level of professionalism. As a trusted business partner, handles administrative duties to enhance the System Executive Team Leader’s work environment and productivity.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company’s discretion.

Education

Required - High school diploma or equivalent or business school training

Preferred - Associate degree or bachelor’s degree in related field

Work Experience

Required - 5 years of experience in a professional administrative role supporting a C-suite executive level leader

Knowledge Skills and Abilities (KSAs)

• Strong organizational skills, managing a variety of tasks at once with frequent interruptions and minimal supervision.

• Ability to work with and maintain highly confidential information.

• Ability to function well in a fast-paced environment.

• Ability to anticipate the needs and preferences of the System Executive Leader.

• Professional demeanor and strong interpersonal skills.

• Must have advanced computer and software skills and dexterity required for data entry, retrieval of information, and troubleshooting.

•  Excellent verbal and written communication skills and the ability to present information clearly and professionally.

• Must be proficient with Windows-style applications, various software packages specific to the role.

• Must be highly organized and able to work in an independent environment.

• Must have sound judgement skills and the ability to make quick decisions.

• Must have integrity and a well-developed sense of discretion.

Job Duties

• Handles day-to-day administrative tasks to save the System E-team Leader time and ensure productivity and efficiency in the C-suite office.

• Manages System E-team Leader’s calendar, making appropriate decisions regarding priorities, to strategically organize meetings, events, and tasks for time optimization and availability.

• Acts as a collaborative partner to the System E-team Leader by keeping them well informed of upcoming commitments and responsibilities.

• Understands System E-team Leader’s high-level goals to ensure priority meetings pertaining to goals are scheduled with leader’s direct reports and key internal and external stakeholders, as needed.

• Manages highly complex, confidential, and sensitive matters with discretion.

• Assists with meeting and presentation preparation through organizing and editing PowerPoint decks and other meeting materials.

• Develops and distributes meeting agendas and materials for all meetings owned by the System Executive Leader.

• Maintains expense records and processes all expenses in a timely manner.

• Arranges travel and accommodations for the System E-team Leader.

• Manage special projects for the System Executive leader, including but not limited to event management support as requested.

• Serves as a first point of contact for inquiries directed to the System E-team Leader.

• Provides hospitality to all guests and help create a welcoming environment.

• Performs other related duties as assigned.

The above statements describe the general nature and level