Accounting Group Supervisor

Special Instructions

Dear Applicant,

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Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Business Office (Accounts Receivable)

General Statement of Job

The Accounting Group Supervisor oversees the Accounts Receivable area of the Business Office and provides leadership to the day-to-day operations of processing invoices for third party collections, G5 federal fund draw-downs, maintenance of Restricted Scholarship and Agency funds, and refers delinquent accounts to external collection agencies. Responsible for conducting detailed analysis, tracking reconciliation status of all assigned accounts/funds, reviewing contracted service agreements, and reviewing account reconciliations. Implements internal accounting processes and controls.

Specific Duties and Responsibilities

Essential Functions:

• Ensure accuracy in student accounts receivables relating to financial aid, registration and billing, sponsor & third-party billings, and adjustments related to system errors, exceptions, & waivers.
• Submits draw down requests from federal agencies.
• Prepares or reviews general ledger and subsidiary ledger account reconciliations.
• Supervises the accounting functions within the Accounts Receivable area of the Business Office.
• Develops and implements procedures and internal control measures.
• Initiates or approves journal entries and budget changes.
• Performs analysis and projections on financial data.
• Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble and/or format data and/or reports.
• Assists or supervises other staff members with accounting projects when necessary.
• Provides internal and external customer service.
• Prepares and reviews monthly reports for management and Board of Trustees.
• Cross trains other staff and maintains working knowledge of different duties when assigned as a backup role.
• Assists with Request for Proposals, contract renewals and preparation of finance and board motion.
• Prepares and reviews audit documentation for internal and external audits such as financial reports, financial notes and fraud surveys, as needed.
• Prepares and reviews audit items.
• Provides information and training to faculty, staff, students and individuals or organizations outside of the college; explains accounting transactions, resolves accounting issues and discrepancies.
• Exercises independent judgment and assume responsibility for decisions, consequences, and results within the functional area.
• Assists with developing, implementing and updating policies and procedures.
• Assists other staff with accounting or special projects.
• Ensures compliance with college, state/federal, and other pertinent regulations and policies.
• Maintains familiarity with the formal and informal departmental goals, standards, policies and procedures.
• Keeps abreast of changes in industry and state/federal regulations and communicates to staff, as needed.
• Keeps abreast of changing tuition and fees approve