Hotel Accountant ("Contador/a del Hotel")

POSITION PURPOSE

Assist and support the General Manager with the maintenance and control of the hotel's financial operations. Depending on established ownership procedure and/or direction this may include but is not limited to accounts receivable, accounts payable, reconciliations, hotel daily deposits, giving change, daily revenue reporting, group and catering advance and final payment processing and tracking, assist Sales and Operations to ensure accurate and timely accounting support, assisting with recruiting, new hire onboarding, and training.

ESSENTIAL RESPONSIBILITIES

• Coordinate all onsite accounting functions. Acts as a liaison for all corporate accounting requests.
• Verifies the accuracy and timeliness of all finance functions: daily and month end reporting payroll processing income audit accounts payable accounts receivable and cash and credit card management
• Ensure that all administrative procedures are in place and functioning effectively.
• Ensure compliance with property policies and procedures and all applicable laws.
• Ensure that accounting practices adhere to legal requirements and standards, including:
  • Preparing and filing of tax and license information returns
  • Providing internal and external auditors with the information they need and implementing their recommendations
• Establish and monitor cost and expense control systems and procedures to achieve budgeted operating results.
• Adhere closely to policies and procedures, practicing the highest standards of performance. Set the highest possible example in conduct, temperament, punctuality, and standards of work.
• Ensures monthly P&Ls reflect accurate revenues expenses and cost of sales calculations. Facilitates monthly P&L reviews to uncover challenges opportunities and trends

• Develop and Achieve Financial Goals.
• Summarize and forecast 90 days out for hotels revenues, expenses, and earning based on past, present and expected operations on monthly basis.
• Responsible for generating end of period reports on a timely basis. Complete monthly property financial package for the ownership group to include P&L, SOI, GL and Balance Sheet.
• Prepare billing invoices and statements for direct bill accounts, group reservation block attrition and credit card guaranteed no shows as well as processes payments received.
• Prepare and finalize payroll. Monitor and audit staff records and comply with Federal, State, and local laws.
• Maintain files of hard copy, back up documentation for outstanding receivables, and paid bills,
• Responsible for the preparation and transmittal of letters requesting payment to outstanding/overdue accounts.
• Review and maintains accurate files on all contractual obligations
• Reconcile vendor statements and solve any discrepancies.
• Ensure that all Accounts Receivable billings go out with supporting backup for all charges in a timely manner.
• Ensure the collection and payment of applicable local, state, and federal taxes.
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