Project Coordinator (Admin Core) Psychiatry-NCCTS Child Division

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

PROJECT COORDINATOR 

 

The National Center for Child Traumatic Stress (NCCTS), co-located at UCLA and Duke University, is the coordinating center for the National Child Traumatic Stress Network (NCTSN).  The NCCTS is seeking applicants for the position of NCCTS Project Coordinator. The NCCTS leads, coordinates and facilitates national collaborations and initiatives across child servicing systems and multiple topical domains; producing child trauma resources, products, reports and information for providers, treatment developers, families and stakeholders. Please note that the NCCTS does not provide direct clinical services to children and families. This position (NCCTS Project Coordinator), located at Duke University in Durham, NC, includes a combination of remote and on-site work.

 

The NCTSN is a unique federally funded initiative that seeks to improve the quality, effectiveness and availability of care and services for children and families who are exposed to a wide range of traumatic experiences, including physical and sexual abuse; domestic, school, and community violence; natural disasters and terrorism; and life-threatening injury and illness. Combining knowledge of child development, expertise in child traumatic stress, and attention to cultural perspectives, the NCTSN supports the development and broad adoption of evidence-based and trauma-informed treatments. The NCTSN is a collaboration of 199 academic, clinical, and community service centers across the U.S.

 

The NCCTS Project Coordinator is based in the NCCTS Administration & Finance team and supports the NCCTS-Duke Deputy Director. This position is supervised by the Administrative Core Senior Program Coordinator. This position will:

ADMINISTRATIVE SUPPORT (35%)

• Develop and implement a support framework for the NCCTS Deputy Director for NCTSN and Center-wide relations.
• Create a process for scheduling meetings, assist with time management, and maintain calendars. Coordinate complex scheduling, across multiple time zones.
• Coordinate meeting essentials such as agendas, meeting minutes, and track items for follow up.
• Coordinate conference and network travel.
• Assist the Deputy Director by coordinating logistics and preparing materials (e.g., slides, handouts, etc.) for special presentations and other events (e.g., All-Network Conference, Advisory Board).
• Create and maintain processes for coordination and management of project timelines and meetings, group collaborations, and other events for the NCCTS-Duke Deputy Director and Administrative Core.
• Assesses and evaluates process measures for planning and implementing scheduling and time management, for the Deputy Director, Administrative Core, and cross-team (UCLA and Duke NCCTS staff) calendar coordination initiatives.
• Coordinate registrations, travel, and events for the NCCTS-Duke Deputy Director and Administrative Core.

FINANCIAL MANAGEMENT (35%)

• Process financial forms, using the Concur and Buy@Duke systems, for NCCTS and Office of Refugee Resettlement (ORR) faculty, staff, and consultants (Accounts Payable check requests, purchase orders, vendor expenses, miscellaneous reimbursements, and procurement card clearing) and review financial statements.
• Provide staff support and guidance for Concur and procurement card management.
• Provide invoice tracking (consultants, subcontracts, vendors, etc.) as part of monthly financial reconciliation.
• Coordinate and manage consultant correspondence.  Track and record financial documentation.

 

OFFICE MANAGEMENT & OPERATIONS (15%)

• Plan and execute operational decisions based on knowledge of Deputy Director’s primary projects and overall administrative core initiatives.
• Plan, coordinate, and administer activities across NCC