Executive Administrative Assistant III

Description

Position Title: Executive Administrative Assistant III  

Reports to: Operations Manager

Location: Suitland, MD

Employment Status: Full-Time

FLSA Status: Non-Exempt 

Position Summary: Aldevra is currently seeking a qualified Executive Administrative Assistant III to support the Bureau of Economic Analysis (BEA) in Suitland, MD. We are looking for someone who brings a positive attitude, strong attention to detail, clear communication, and a willingness to jump in where needed. The right person will also connect with Aldevra’s core values of SOAR: Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven, and Relentless Pursuit of Quality.

This position is contingent upon contract award.

DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Serves as a senior administrative coordinator providing Bureau-level executive support. Oversees complex executive workflows, manages sensitive communications, and coordinates operations across multiple offices. May provide guidance to junior administrative staff.
• Assist in preparation of routine reports, e.g., weekly reports, calendars of events, lists of publications, etc. 
• Provide logistical support for office meetings, seminars, workshops, conferences, retreats, and other events. 
• Maintain administrative files and manage records. 
• Serve as GovTA timekeeper (time and attendance) for direct hire employees.  
• Handle data entry, spreadsheets, databases, mailing lists, supply orders 
• Update and maintain management staff calendars to resolve scheduling conflicts 
• Manage, track, and analyze travel plans and processes 
• Process travel requests on receipt of itineraries, including reservations, ticketing, and visas/passports, and travel vouchers
• Review office correspondence for proper formatting as prescribed in official agency guidance 
• Prepare correspondence and documents (typing, formatting, preparing as draft and final correspondence and program documents)
• Distribute correspondence and documents (receive and distribute mail, faxes, and other requested information) 
• Track, control, and file documents (log and track documents, maintain files according to Agency Records Management directives)
• All other duties as assigned.

About Us

Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.

Recent accolades include:

• Foodservice Equipment & Supplies magazine 2026 Distribution Giants list 
• Foodservice Equipment Reports 2025 Top Dealer 
• VETS Indexes 5-Star Employer for 2026 Employer Awards 
• RATIONAL 2025 Premium Partner Award
• Great Place to Work® 
• 2026 Military Friendly® Employer Gold designation
• 2025 HIRE Vets Medallion Award
• ENERGY STAR® Partner
• Department of Defense Military Spouse Employment Partnership Small Business Partner
• Army Partnership for Your Success (PaYS) Partner #911

Learn more about us at aldevra.com.

Requirements

Security Requirements:

• Must be able to obtain a PIV badge.  

This position requires passing an extensive background check.

Workplace Safety and Environment:

This position is based in an office environment, primarily involving computer work, meetings, and collaboration with team members.

Qualifications:

• A college degree and four (4) years of related work experience or a high school diploma and eight (8) years of related work experience are required. 
• Valid Real-ID state-issued driver's license
• Excellent verbal communication skills and telephone manner
• Excellent and accurate written communication
• Familiarity with Windows operating systems; online calendar