Academic Program Coordinator - Undergraduate Medical Education

Job Posting Title:

Academic Program Coordinator - Undergraduate Medical Education

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Hiring Department:

Department of Medical Education

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Department of Medical Education at the Dell Medical School is looking for an Academic Program Coordinator - Undergraduate Medical Education.

As a student facing position, the position requires in person interaction for course support, training and other department, division and student activities.

Purpose
This position will facilitate program administration of the educational mission of the Department of Medical Education administering the Core Course Essentials (MS1) year of the Dell Medical School curriculum, manage the daily operations of the courses and support leadership to finalize program structure and curriculum operations. 

Responsibilities

• Coordinate year-round first year curriculum courses. Collaborate with course director(s)/faculty/staff to implement course content for the Foundational Science Essentials course work.  Monitor courses to ensure standards and policies are appropriately implemented. 

• Coordinate with other campus departments, educational partners and vendors to effectively execute courses and events, including reserving rooms, securing audiovisual support, acquiring supplies/resources, creating invitations and publicity materials. Execute day-of-event activities prioritizing activities and leading support team. 

• Serve and assist the students as a resource and point of contact for questions, concerns or complaints, technical assistance using good judgment and University policies as appropriate to respond to issues identified by students. 

• Participate in cross-functional teams, committees and activities designed to establish an organizational culture that supports learning, collaboration, and work towards consistency of the student experience across all programs, sharing best practices and brainstorming new and cutting-edge ideas. 

• Marginal/Incidental functions: Completes or assists with other tasks and projects related to UME assigned. 

• Other related duties as assigned.

Required Qualifications
Bachelor's degree and at least three years of experience in program administration or program coordination. Candidates must demonstrate strong communication skills, attention to detail, organizational skills, technological proficiency in both desktop and server-based applications, a customer service orientation, and integrity. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications
Bachelor's Degree and three years of advanced coordinating or administering a program in education or Medical Education, or five years of advanced coordinating or administering a program. Prior experience using curriculum management systems or learning management systems such as Canvas. Experience in curricular assessment practices/methods and learning outcomes evaluation. 

Salary Range
$48,000 - $56,000

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Occasional weekend, overtime and evening work to meet deadlines.

Required Materials

• Re