Business Operations Coordinator (Administrative Specialist 1)

Initial Posting Date:

09/19/2025

Application Deadline:

09/28/2025

Agency:

Department of Human Services

Salary Range:

$3,705 - $5,066

Position Type:

Employee

Position Title:

Business Operations Coordinator (Administrative Specialist 1)

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! Join a mission that matters! Step into a pivotal role as an Administrative Specialist, where your work directly supports the backbone of District operations and infrastructure. In this dynamic position, you will assist the District Operations Officer in monitoring and enhancing business functions that keep our mission moving forward.

As the primary contact for personnel management coordination across all district Aging and People with Disabilities (APD) offices, you will ensure seamless staffing and support. You will also be cross-trained to provide personnel coordination across other district programs—offering vital workflow continuity and backup coverage when it’s needed most.

We are expanding our team in Oregon City! If you're passionate about helping others, consider applying for our opening for a Business Operations Coordinator (Administrative Specialist 1) in the Aging and People with Disabilities (APD) District Office.

Together, we can create lasting change!

Summary of Duties

As a Business Operations Coordinator, you will:  

• Support Position Hiring Coordination and Documentation: Collaborate with Hiring Managers for approval of job positing drafts email notifications for job announcements, and communication with job applicants; assists with other communication needs as part of recruitment process.

• Collaborate with Hiring Managers, as well as HR and Payroll staff in Central office, to problem-solve for issues and foster effective communication between branches and Central office related to recruitment processes.

• Acts as Workday Liaison for all District positions and assists managers with Workday procedures.

• Provide administrative support for criminal history checks, review non-personal information, and follow-up to ensure candidates have completed the process.

• Provide information and access assistance to management and staff.

• Perform general office administration tasks including scheduling, filing, and supply management

Minimum Qualifications