Accounts Payable Specialist II

Job DetailsJob Location: Adelante Healthcare Center Support Office - Phoenix, AZ 85012Position Type: Full TimeEducation Level: HS Diploma from accredited schoolJob Category: AccountingPOSITION SUMMARY  

The Accounts Payable Specialist II is primarily responsible for assisting with all accounting functions and financial reporting relating to Accounts Payable, including the timely processing, verification, tracking, reporting, and payment of all approved invoices.  This position works directly under the general supervision of the Disbursement Manager.  

EXPECTATIONS 

Every Adelante Healthcare employee will strive to maximize their performance and contribution to Adelante Healthcare and the community we serve every day.  Employees are expected to work in a manner that demonstrates a commitment to quality, patient safety, employee engagement, innovation, and the highest standards of personal integrity, professionalism, and competence.  

OUR CORE VALUES 

Inclusion 

Nurture  

Service 

Purposeful  

Integrity 

Resilient 

Engaged 

 QualificationsESSENTIAL SKILLS AND EXPERIENCE:

Greater than two (2) years current experience in full-cycle accounts payable
High school diploma or GED from an accredited institution 
Demonstrated excellence in customer service with the ability to interact with internal and external customers
Working knowledge of current Microsoft Office applications and Sage Intacct or comparable accounting software
Demonstrated proficiency with Generally Accepted Accounting Principles (GAAP)
Working knowledge of State and Federal regulatory requirements surrounding accounts payable, reporting, and other fundamentals required for the position
Ability to maintain confidentiality
Ability to work independently with minimal supervision as well as the ability to work as a team
Prioritization, problem-solving, and multi-tasking skills are required
Must speak fluent English
Valid Level One Fingerprint Clearance Card issued by the Arizona Department of Public Safety for all specialty behavioral health locations 

POSITION RESPONSIBILITIES

Full cycle Accounts Payable, including but not limited to verifying, coding, and posting of invoices, month/year end closing, and reporting
Sort, stamp, and file/scan invoices, purchase orders, checks, and any other AP backup
Ensure the timely and accurate approval and payment of all legitimate invoices
May process check run for approved payments; obtain check signatures and mail payment
Answer vendor, payment, and other AP-related questions 
Prepare accounts payable for the month-end closing in accordance with the month-end closing schedule
Prepare accurate information necessary to produce various management reports
Assist with the preparation of the annual audit
May complete and submit unclaimed property and 1099’s
Performs other duties as requested or assigned
Reconciliations of accounts
Rent, Debt, and amortization schedules: understanding, preparation, and reconciliation
Full Fixed Assets and Construction in Progress payables recording

NON-ESSENTIAL SKILLS AND EXPERIENCE:

Associate's degree or higher in Accounting, Finance, or other relevant field of study

Additional Duties and Responsibilities

Other duties as requested or assigned

Patience-Centered Medical Home (PCMH)

All employees are responsible for promoting and participating in interdisciplinary communication and collaboration to enhance the delivery of quality across the health care system. Employees should maintain an environment that supports and engages patients and co-workers in a caring team-based model to promote wellness and improve health outcomes.

Adherence to Compliance and Code of Conduct

All employees are required to comply with Adelante Healthcare’s written standards, including its Compliance Program and Standards of Conduct, policies and procedures and reporting of any conduct that potentially violates Adelante’s legal or compliance requirements. Such compliance will be an element considered as part of the regular performance evaluation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee may be required to sit for long periods of time, is required to stand, walk, use hands to handle or feel objects, tools or controls; reach with hands and arms; climb steps/stairs; balance; stoop, kneel, crouch or crawl; talk or hear; smell; manage stress as it relates to essential job functions.  The employee must frequently lift and/or move up to 25 pounds without assistance and may occasionally be required to lift or mo