Program Assistant

Job Title: Program Assistant

Location: Saint Louis, MO

Department: Adult Community Services

Employment Type: Full-time

Join our compassionate, collaborative team at Adult Community Services and make a difference in the lives of our clients. As a Program Assistant, you'll play a vital role in supporting our multidisciplinary team and ensuring the smooth operation of our programs. We're looking for someone with exceptional administrative skills, strong communication abilities, and a passion for helping others. Here are five reasons you'll love this role: you'll have the opportunity to work with a dynamic team, support clients with diverse needs, develop your organizational skills, build relationships with clients and agencies, and contribute to the success of our programs.

As a Program Assistant, you'll be responsible for coordinating and monitoring non-clinical operations, managing client intake processes, and providing receptionist activities. You'll work closely with our team to ensure timely and effective communication with clients, families, and agencies.

If you're looking for a role that makes a positive impact, we'd love to hear from you!

· Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost
· Mileage Reimbursement – Company paid for work functions requiring travel
· Employee Discounts – Hotels, Theme Parks & Attractions, College Tuition
· Workplace Culture - An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting a healthy, joyful workforce
· Additional Perks & Benefits - Scroll down to bottom of this post to learn more

· Coordinate and monitor non-clinical operations, including client intake processes and receptionist activities
· Prepare monthly, weekly, and daily schedules for clients
· Maintain unit supplies, equipment, and furniture, and arrange for program vehicle maintenance
· Record admissions and discharges, and collect data for statistical reports
· Provide triage and coordinate communication between the team and clients
· Manage landline and cellular phone accounts, and provide backup assistance with telephones
· Maintain client charts according to standards, and file materials in client charts and files

· May have education and experience in the field of human services or office management, or both
· Strong skills working with Microsoft Office Applications, including Excel, Word, and PowerPoint

· Successful completion of background check, including criminal record, driving record, abuse/neglect, and fingerprint check
· Current driver's license, acceptable driving record, and current auto insurance
· Ability to work with information in a confidential manner
· Highly detail-oriented, skilled in accuracy
· Organization skill set and ability to make contacts and establish relationships

· Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, or pull, or otherwise move objects
· Repetitive movements of hands, fingers, and arms for typing and/or writing during work shift
· Sitting most of the time, with occasional walking or standing for brief periods