Senior Executive Assistant I, Liberty Mutual Investments

Description

The Company 

 

Come build on our integrated platform with industry-leading talent, world-class partners, and freedom to innovate.

 

Liberty Mutual Investments (LMI) is the investment firm for Liberty Mutual Group (Liberty). With deep expertise in fixed income, equity, and alternative strategies, LMI invests more than $100B of long-term capital globally, and has a team of nearly 300 investment, finance, and operations professionals located in Boston, MA, and New York, NY. LMI has a clear purpose: drive economic growth, build enduring businesses side-by-side with our partners, and generate superior risk-adjusted returns that secure Liberty’s promises.

 

LMI offers the best of both worlds — the look and feel of a boutique investment firm with the reputation and financial strength of a global leader. As the investment firm of a mutual with long-term capital, LMI has a single client mandate. This gives us the freedom to focus on what we do best.

 

Our portfolio spans a broad spectrum of public and private investments, and we are committed to expanding our capabilities and our toolkit in support of our mission. We invest across diverse asset classes, financial structures, and industries, including real estate, digital infrastructure, healthcare, renewable energy, and technology—with the aim of creating value and powering innovation. We pride ourselves on our extensive network of mutually beneficial partnerships, and we use our substantial influence, capital, and energy to drive towards a better future. LMIG is proud to be recognized as a Best Workplace for Diversity by Fortune magazine and as a Great Place to Work.The Position

 

Liberty Mutual Investments has an exciting opportunity for a highly qualified Senior Executive Assistant to join the Administrative Solutions team. The team of four pooled resources plays a vital role supporting various levels across the organization. This position offers unique insights and exposure to diverse opportunities within the business.

 

The responsibilities encompass intricate meeting coordination, travel logistics, project management, ad hoc projects and adept handling of sensitive information. Embrace the challenge of juggling diverse tasks, ensuring seamless communication and efficient workflow across different levels within the company. You’ll play a key role in streamlining processes, managing priorities and facilitating smooth collaboration. Provides administrative support across the business, while exercising confidentiality, tact, and diplomacy. This position offers a unique chance to showcase your adaptability, organizational prowess and interpersonal skills as you contribute to the success of our Administrative Solutions team and the overall efficiency of our business operations.

 

This is a hybrid role. The selected candidate must live within a commutable distance to the New York, NY office and have the ability to come into the office at least three or four days every week. The schedule will vary depending on activities and events in the office.

Responsibilities:

• Partners with Leadership Team Executive Assistants to ensure success in all areas
• Provides general administrative support to team members, including:
• Meeting/event coordination and preparation of materials, including advance distribution
• Assists with travel arrangements (transportation, accommodations) and coordinates travel for multiple individuals.
• Scanning/printing/refining documents
• Provide technical expertise and drive improvements for general administrative tasks
• Prepares, updates and organizes information for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format and arrangement of material. May conduct research upon request
• Assists with online retrieval and archiving of documents as well as supporting the Company's records and retention schedule
• Interaction with individuals from all levels of the organization
• Special projects as required
• Greets and assists planned guests and manages unannounced visitors.

Qualifications

• Solid knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, etc.) records management systems, and other business procedures and terminology.
• Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive.
• Displays high degree of professionalism to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication.
• Stro