Office Manager

Job Title: Office Manager
Job Location: Orlando, FL
Job Posting #: OM25

Position Information

SEARCH has an immediate opening for a full-time Office Manager to join our team. The position, based in our headquarters in Orlando, Florida, is not remote capable and will require attendance five (5) days a week, Mondays – Fridays, through regular business hours. The Office Manager will be responsible for a wide range of administrative and office support for the company’s main office to ensure a productive office environment. The position serves as the front-desk of the office, greets and directs visitors/inquiries, sets meetings/documents meeting minutes, and oversees general office managerial duties. Additionally, the role aids different departments (e.g., payroll, logistics, etc.) to fulfill needs and requests. The role supports all levels of staff, from technicians to executives, and serves as a point of contact for clients, vendors, staff, and the public. Successful candidates will have the ability to work autonomously and in a team environment, with effective communication skills to ensure proper and timely completion of tasks in a multi-faceted, fast-paced business. The position will be responsible for SEARCH’s Orlando office administrative day-to-day activities.

SEARCH provides a flexible work environment, a professional and collaborative atmosphere, and a wide range of projects and opportunities for our staff. SEARCH offers a competitive total compensation package with strong health and wellness and retirement plans. Benefits include medical, dental, and vision insurance, group term life insurance, 401(k) plan with match, 10 paid holidays per year, and accrued paid time off (PTO). Pay is commensurate with education and experience.

Key Responsibilities:

• Support leadership team, including the CEO, with requests for assistance.
• Coordinate meetings, document meeting minutes, and assist logistics needs.
• Compile report material for shipment to client and to the State (Florida Division of Historical Resources).
• File business regulations.
• Provide accounting support, including Concur and expense reports.
• Assist with maintaining the Health and Safety Management System Document Register.
• Procure Health and Safety supplies and materials; arrange for shipping and payment.
• Collect, compile, and enter Health and Safety data into existing systems.
• Work collaboratively with various offices/administrative specialists so company-wide needs are supported.
• Open and close the office throughout the work week.
• Answer and direct incoming call, serving as the initial point of contact for the Orlando office.
• Update and maintain internal contact lists.
• Schedule outgoing shipments via USPS, FedEx, and UP.
• Order supplies and ensure office is kept organized, stocked, and clean.
• Maintain client and vendor contact information.
• Serve as point of contact for office equipment services, vendors and repair people.
• Other duties as assigned.

Requirements

Qualifications Required:

• Two (2) or more years’ experience in an administrative setting supporting a marketing or operations function.
• Proficiency with Microsoft Office (Outlook, Excel, Word, and PowerPoint).
• Experience with cloud-based CRM software for small businesses.
• Ability to multi-task on several different projects, independently and as a team, while remaining flexible and servicing both internal and external clients.
• Customer service focus with the ability to maintain confidentiality and utilize sound independent judgment and discretion.
• Attention to detail in work.
• Excellent communication skills, both written and verbal, with the ability to demonstrate tact and diplomacy.

Qualifications Preferred:

• Bachelor’s degree in Business Administration, or related field.
• Recent experience with Concur Expense Management System.
• Working experience as a paralegal.
• Knowledge of Cultural Resource Management industry.
• Experience with Concur, Costpoint, Dynamics, SharePoint systems.  
• Five (5) years of experience in office administration.

Other Important Need-To-Know Info:

• Applicants must be eligible to be employed in the United States.
• The position potentially requires local travel to complete office duties, requiring valid driver’s license. SEARCH fleet vehicles may be provided, if availa