Finance Support Specialist

Location: Augusta,Maine,United States

Department of Health and Human Services (DHHS)

Management Analyst I

Opening Date: June 3, 2025

Closing Date: June 16, 2025

Job Class Code: 0392

Grade:  21 (Pro/Tech)    

Salary: $45,801.60 - $64,105.60 per year*

*This is inclusive of a 2.25% recruitment and retention stipend

Position Number: 03030-3952

Location: This position is located in Augusta.  

Core Responsibilities:

Reporting to the Director of Program and Fiscal Coordination, this position works in a team environment to provide customer support to the Director, Program Financial Officers, and other support staff of the Division. This position coordinates analysis of OIT invoices, prepares and reviews attorney general and fire marshal invoices, generates personnel budget and payroll reports, conducts project coordination, generates salary projections for numerous grant applications, manages and prepares the annual rent schedule, conducts research, maintains headcount data, enters and reviews data hosted within Microsoft Dynamic CRM data warehouses, when requested by the Director attends affiliated team meetings or PFO staff meetings, assists with coordinating training and an onboarding program, reviews contract data for erroneous or missing data, reviews account balances, reviews financial reports to identify negative balances, creates data queries from State systems for analytical purposes, conducts invoice trouble-shooting, codes and processes invoices, generates delivery orders generates numerous excel documents to assist Divisional staff with research and or financial reporting.  

Minimum Qualifications:

In order to qualify, you must have six (6) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.

 The background of well-qualified candidates will demonstrate the following competencies:

1. A demonstrated ability to manipulate large data using Excel, accessing state financial data from various state financial systems, such as the Budget and Financial Management System, the Oracle Analytics Cloud Service, Advantage, SQL, and several Customer Relationship Management systems for the departments contracts, grants, and financial orders.  In addition, a demonstrated ability to learn and or utilize multiple excel functions to assist with data manipulation and analysis. 

2. Must possess technological skills and knowledge to learn, navigate, and extrapolate state financial data from data systems of various vintages including contemporary and or legacy systems.  

3. Be able to interpret data sets that may contain errors and or to make analytical conclusions and ultimately recommendations to Divisional staff based upon own analysis.   

4. Ability to communicate both orally and in writing and to give and receive constructive feedback. 

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Agency information: 

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

Within DHHS is the DHHS Financial Management Services team whereby the Division of Program and Fiscal Coordination serves the Commissioner and the satellite offices of DHHS.

Application Information:

For additional information about this position please contact, Glenn Aho at Glenn.Aho@Maine.gov

To apply, please upload, current resume and cover letter addressing the 4 competency areas identified in the Requirements Section. 

Please submit all documents or files in PDF format. 

To request a paper application, please contact Mandy.Hernandez@Maine.gov

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our stat